How to Export Microsoft Exchange Emails from Exchange EDB Mailbox?

Aldrich Calvin | Last Modified: October 16th, 2020 | email, MS Exchange, PST

Summary: This write-up will guide users on how to export Microsoft Exchange emails from Exchange mailbox using the manual solution and professional solution given here.

Exchange emails are widely used by many users around the world. However, sometimes users want to export email from Microsoft Exchange mailbox to use in different email clients like Mozilla Thunderbird, Windows Live Mail, Microsoft Outlook, etc..

There can be many possibilities that make users export Exchange emails such as if users change their email client, for the backup and storage purpose because of the space issue in MS Exchange, whether the Exchange mailbox emails damaged/corrupted, and many more reasons are behind that make the user export EDB emails.

So, in this case, users can use the Exchange PowerShell as the manual method and the professional solution such as SysTools EDB Converter tool. These both solution helps users to export emails from Exchange mailbox to Outlook Data File.

Approach 1: How to Export Microsoft Exchange Emails Using Manual Solution?

If users want to use their Exchange emails to different email clients then they have to export it into different file formats. The solution given here only create the PST file format as the resultant file.

In the manual method first user have to assign permission “Mailbox Import Export Role” to export the emails from the EDB mailbox to the Outlook data file.

After that you have to create the shared folder to save the exported email and assign the full control to the Exchange Trusted Subsystem group of that folder.

Follow the command given below to export email from Microsoft Exchange mailbox to PST file:

New-MailboxExportRequest -Mailbox “enter the mailbox name” -FilePath “\\server101\filename\ranger.pst” -IncludeFolder “Inbox”

This command is only useful to the users if they have few emails to export. If you want to export Exchange email in bulk from multiple mailboxes then this solution is not useful. Because this solution only export emails from a single Exchange mailbox and even if the user uses this method then it is a waste of time for them to use this approach.

Despite that user can use the automated solution mentioned in the below section which overcomes all the limitations of the manual approach and helps the users to export EDB emails in batch.

Approach 2: How to Export Microsoft Exchange Emails Using Professional Solution?

The EDB Converter tool is developed with an advanced level algorithm that allow users to export emails from multiple Exchange mailbox to various file formats (PST, EML, MBOX, MSG, HTML, PDF) in a single shot with no data loss.

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Apart from this the software also supports priv.edb and pub.edb file and load the dismounted/offline Exchange database file. Users can export Exchange mailboxes such as user, legacy, archive, disconnected, shared, or data items: journals, tasks, notes, calendars, contacts, emails to the select file format. Now you can easily backup Exchange mailbox to PST file along with other formats with the help of this software.

This utility provides the dual scan option (Quick and advance scan) that recover and repair corrupted Exchange database file. Depending on the level of corrupted .edb file you can select the scan mode option. The advance scan option recovers purged Exchange mailboxes or data items from the EDB file.

Key Features Of Automated Software

  1. Keep metadata intact and maintains the original folder structure
  2. Convert EDB to PST, PDF, EML, HTML, MSG MBOX, MSG file format
  3. Option to remove encryption i.e. SMIME/OpenPGP from Exchange mailboxes in bulk
  4. Preview MS Exchange mailbox items: emails, contacts, notes, tasks, journals, calendars
  5. Support all version of MS Exchange Server, Outlook and Windows OS

Simple Steps to Export Microsoft Exchange Emails

Step 1: Download the professional tool in your system and Launch it

install software

Step 2: Click the Add File button > Add offline/dismounted EDB File > Click Add

Note: If user EDB file is damaged or corrupted then select the scan mode option to remove corruption

click add file

Step 3: Preview the mailboxes or data items > Click Export

Note: Export selected button is used to export selective data items

preview exchange edb data

Step 4: From the folder list, select the Exchange mailboxes > Click on the export option > Click Advance Settings

click advance settings

Step 5: Click on the emails in the category option > Click Save

Note: The category filter option allow users to export only the selected data items from the multiple Exchange mailboxes

select mails

Step 6: Click on browse button > Set target file location > Click Export

click export

The emails from the selected Exchange mailboxes are successfully exported

Bringing It All Together

In this write-up, we have provided complete information on how to export Microsoft Exchange emails by using the manual and professional solution. But the manual solution export emails from a single EDB mailbox at a time. Therefore, it is better to use the automated approach described in the above section which export emails from multiple Exchange mailboxes to PST, EML, HTML, PDF, MBOX, MSG file formats with no loss of data.