How to Export Microsoft Exchange Emails from Exchange EDB Mailbox?
Summary: This write-up will guide users on how to export Microsoft Exchange emails from Exchange mailbox using the manual solution and professional solution given here.
Exchange emails are widely used by many users around the world. However, sometimes users want to export email from Microsoft Exchange mailbox to use in different email clients like Mozilla Thunderbird, Windows Live Mail, Microsoft Outlook, etc..
There can be many possibilities that make users export Exchange emails such as if users change their email client, for the backup and storage purpose because of the space issue in MS Exchange, whether the Exchange mailbox emails damaged/corrupted, and many more reasons are behind that make the user export EDB emails.
So, in this case, users can use the Exchange PowerShell as the manual method and the professional solution such as SysTools EDB Converter tool. These both solution helps users to export emails from Exchange mailbox to Outlook Data File.
Approach 1: How to Export Microsoft Exchange Emails Using Professional Solution?
EDB Converter tool is developed with an advanced level algorithm that allow users to export emails from multiple Exchange mailbox to various file formats (PST, EML, MBOX, MSG, HTML, PDF) in a single shot with no data loss. The categories filter option export the selected mailbox items: journals, tasks, notes, calendars, contacts, emails from offline/dismounted EDB mailboxes to the selected export option.
Apart from this the software supports priv.edb and pub.edb file. Users can export selective or multiple Exchange mailbox such as user, legacy, archive, disconnected, shared, & data items. You can easily backup Exchange mailbox to PST file along with other formats with the help of this software.
This utility provides the dual scan option (Quick and advance scan) that recover and repair corrupted Exchange database file. Depending on the level of corrupted .edb file you can select the scan mode option. The advance scan option recovers purged Exchange mailboxes or data items from the EDB file.
The software support all Exchange Server version i.e. 2003, 2007, 2010, 2013, 2016, 2019 and you can easily export public folder Exchange 2016 to PST file. It creates the export report in CSV file format automatically which contains the success and fail count of exported Exchange data.
Also Read: How to Export Archive Mailbox Exchange 2010/2013/2016?
Key Features Of Automated Software
- Keep metadata intact and maintains the original folder structure
- Convert EDB to PST, PDF, EML, HTML, MSG MBOX, MSG file format
- Option to remove encryption i.e. SMIME/OpenPGP from Exchange mailboxes in bulk
- Preview MS Exchange mailbox items: emails, contacts, notes, tasks, journals, calendars
- Support all version of MS Exchange Server, Outlook and Windows OS
Simple Steps For How to Export Microsoft Exchange Emails
Step 1: Download the professional tool in your system and Launch it
Step 2: Click the Add File button > Add offline/dismounted EDB File > Click Add
Note: If user EDB file is damaged or corrupted then select the scan mode option to remove corruption
Step 3: Preview the mailboxes or data items > Click Export
Note: Export selected button is used to export selective data items
Step 4: From the folder list, select the Exchange mailboxes > Click on the export option > Click Advance Settings
Step 5: Click on the emails in the category option > Click Save
Note: The category filter option allow users to export only the selected data items from the multiple Exchange mailboxes
Step 6: Click on browse button > Set target file location > Click Export
The emails from the selected Exchange mailboxes are successfully exported
Note: You can use Exchange Export Tool to export Microsoft Exchange emails with other data items and mailboxes from Live Exchange Server 2016, 2013, 2010, 2007, 2003 to PST file
Approach 2: How to Export Microsoft Exchange Emails Using Manual Solution?
If users want to use their Exchange emails to different email clients then they have to export it into different file formats. The solution given here only create the PST file format as the resultant file.
In the manual method first user have to assign permission “Mailbox Import Export Role” to export the emails from the EDB mailbox to the Outlook data file.
After that you have to create the shared folder to save the exported email and assign the full control to the Exchange Trusted Subsystem group of that folder.
Follow the command given below to export email from Microsoft Exchange mailbox to PST file:
New-MailboxExportRequest -Mailbox “enter the mailbox name” -FilePath “\\server101\filename\ranger.pst” -IncludeFolder “Inbox”
Limitations of Manual Method
- This solution only exports emails from a single Exchange mailbox
- It requires technical expertise and knowledge to use Exchange PowerShell
- Cannot work properly with corrupted or unhealthy EDB mailboxes
- Doesn’t export Exchange offline/dismounted mailboxes and items to PST file
Despite that user can use the automated solution mentioned in the above section which overcomes all the limitations of the manual approach and helps the users to export emails in bulk from various mailboxes.
Bringing It All Together
In this write-up, we have provided complete information on how to export Microsoft Exchange emails by using the manual and professional solution. But the manual solution export emails from a single EDB mailbox at a time. Therefore, it is better to use the automated approach described in the above section which export emails from multiple Exchange mailboxes to PST, EML, HTML, PDF, MBOX, MSG file formats without losing any data.