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How to Export Microsoft Exchange Emails in a Safe Manner – An Overview

Aldrich Calvin | Modified: 2022-03-14T10:13:41+00:00|MS Exchange | 6 Minutes Reading

Summary: This write-up will guide users on how to export Microsoft Exchange emails from Exchange mailbox using the manual solution and professional solution given here.

Table Of Content

Exchange emails are widely used by many users around the world. However, sometimes users want to export email from Microsoft Exchange mailbox to use in different email clients like Mozilla Thunderbird, Windows Live Mail, Microsoft Outlook, etc.

There can be many possibilities that make users export Exchange emails such as if users change their email client, for backup and storage purposes because of the space issue in MS Exchange, whether the Exchange mailbox emails are damaged/corrupted, and many more reasons are behind that make the user export EDB emails.

So, in this case, users can use Exchange PowerShell as the manual method and the professional solution. Both solutions help users to export emails from Exchange mailbox to Outlook Data File.

Approach 1: How to Export Microsoft Exchange Emails Using the Best Solution Available?

Users can use our Exchange Export Tool to export Microsoft Exchange emails with other data items (like – contacts, calendars, tasks, journals, notes) and mailboxes (such as disconnected, enabled, exclude dumpster, disabled, journal, corrupt, hosted) from Live Exchange Server 2016, 2013, 2010, 2007, 2003 to the desired file in a simplified manner without using any command. Users export PST from Exchange server due to several reasons that can differ from one user to another.

You can get your results only if you follow all the steps carefully without skipping any of the crucial key points. Download & install the tool now & start exporting all the data that you want in your local system as PST files.

Free Download
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Step-2. Then, Insert the Exchange Credentials >> Choose the Exchange Server Version from which you want to export emails & Click on the include sub-domain users option >> Select the Login button.


Step-3. Choose the Mailboxes from which you want to export mails >> Click on the Next button.


Step-4. After that in the next window, Click on the Mails option >> Select the Checkbox given below & Click on the Browse button to Set Destination file button >> Click on the Export button.

export exchange emails

Also Read: How to Export Archive Mailbox Exchange 2010/2013/2016?

Workings Steps for How to Export Microsoft Exchange Emails by Changing the File Format of Existing Files

The software to Convert EDB to PST is another option for users who already have the .edb files in their system. They just need to execute the file conversion operation. This dedicated tool can simply change the format of your files into the desired PST or several other file formats. Download the tool & follow the simple steps to complete the entire operation in a hassle-free manner.

Free Download
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Note- It is developed with the integration of an advanced level algorithm that allows users to export emails from multiple Exchange mailbox to various file formats in a single shot with no data loss. It not only converts your file, but also has the potential to repair corrupted Exchange database to make the operation even more simple. The categories filter option export the selected mailbox items: journals, tasks, notes, calendars, contacts, emails from offline/dismounted EDB mailboxes to the selected export option. Export Microsoft Exchange Emails by learning the procedure from this tutorial.

Step 1: Download the professional Tool in your system and Launch it.

install software

Step 2: Click the Add File button >> Add offline/dismounted EDB File >> Click on the Add button.

Note: If user EDB file is damaged or corrupted then select the scan mode option to remove corruption

click add file

Step 3: From the folder list, Select the Exchange Mailboxes >> Click the Advance Settings option.

click advance settings

Step 4: Click on the Emails in the Category option > Click on the Save button.

Note: The category filter option allow users to export only the selected data items from the multiple Exchange mailboxes

select mails

Step 5: Click on the Browse button >> Set target file Location >> Click on the Export button.

click export

The emails from the selected Exchange mailboxes are successfully exported

Approach 2: How to Export Microsoft Exchange Emails Using Manual Solution?

If users want to use their Exchange emails to different email clients then they have to export them into different file formats. The solution given here only creates the PST file format as the resultant file.

Evidently, In the manual method, the user has to assign permission “Mailbox Import Export Role” to export the emails from the EDB mailbox to the Outlook data file.

powershell command to assign mailbox import export role

After that, you have to create the shared folder to save the exported email and assign the full control to the Exchange Trusted Subsystem group of that folder.


Follow the command given below to export email from Microsoft Exchange mailbox:

New-MailboxExportRequest -Mailbox “enter the mailbox name” -FilePath “\\server101\filename\ranger.pst” -IncludeFolder “Inbox”

For Example:

command to export exchange mailbox email_censored

Output File:

resultant file

Limitations of Manual Method

  1. This solution only exports emails from a single Exchange mailbox.
  2. It requires technical expertise and knowledge to use Exchange PowerShell.
  3. Evidently, it cannot work properly with corrupted or unhealthy EDB mailboxes.
  4. Last but not least, it doesn’t export Exchange offline/dismounted mailboxes and items.

Despite that users can use the automated solution mentioned in the above section which overcomes all the limitations of the manual approach and helps the users to export emails in bulk from various mailboxes.

Bringing It All Together

In this write-up, we have provided complete information on how to export Microsoft Exchange emails by using the manual and professional solution. However,  the manual solution export emails from a single EDB mailbox at a time. Hence, it is better to use the automated approach mentioned above which export emails from Offline/Dismounted Exchange database mailboxes. Moreover, it can export Live Exchange Server to a different file format. That too without losing any data. According to your preferences, you can select the solution and export Exchange emails.