How to Export Microsoft Exchange Emails from Exchange EDB Mailbox?

Aldrich Calvin | Last Modified: June 17th, 2021 | email, MS Exchange, PST

Summary: This write-up will guide users on how to export Microsoft Exchange emails from Exchange mailbox using the manual solution and professional solution given here.

Exchange emails are widely used by many users around the world. However, sometimes users want to export email from Microsoft Exchange mailbox to use in different email clients like Mozilla Thunderbird, Windows Live Mail, Microsoft Outlook, etc..

There can be many possibilities that make users export Exchange emails such as if users change their email client, for the backup and storage purpose because of the space issue in MS Exchange, whether the Exchange mailbox emails damaged/corrupted, and many more reasons are behind that make the user export EDB emails.

So, in this case, users can use the Exchange PowerShell as the manual method and the professional solution such as SysTools EDB Converter tool. These both solution helps users to export emails from Exchange mailbox to Outlook Data File.

Approach 1: How to Export Microsoft Exchange Emails from Offline EDB File Using Professional Solution?

EDB Converter tool is developed with an advanced level algorithm that allow users to export emails from multiple Exchange mailbox to various file formats (PST, EML, MBOX, MSG, HTML, PDF) in a single shot with no data loss. The categories filter option export the selected mailbox items: journals, tasks, notes, calendars, contacts, emails from offline/dismounted EDB mailboxes to the selected export option.

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Apart from this the software supports priv.edb and pub.edb file. Users can export selective or multiple Exchange mailbox such as user, legacy, archive, disconnected, shared, & data items. You can easily backup Exchange mailbox to PST file along with other formats with the help of this software.

This utility provides the dual scan option (Quick and advance scan) that recover and repair corrupted Exchange database file. Depending on the level of corrupted .edb file you can select the scan mode option. The advance scan option recovers purged Exchange mailboxes or data items from the EDB file.

The software support all Exchange Server version i.e. 2003, 2007, 2010, 2013, 2016, 2019 and you can easily export public folder Exchange 2016 to PST file. It creates the export report in CSV file format automatically which contains the success and fail count of exported Exchange data.

Also Read: How to Export Archive Mailbox Exchange 2010/2013/2016?

Key Features Of Automated Software

  1. Keep metadata intact and maintains the original folder structure
  2. Convert EDB to PST, PDF, EML, HTML, MSG MBOX, MSG file format
  3. Option to remove encryption i.e. SMIME/OpenPGP from Exchange mailboxes in bulk
  4. Preview MS Exchange mailbox items: emails, contacts, notes, tasks, journals, calendars
  5. Support all version of MS Exchange Server, Outlook and Windows OS

Simple Steps For How to Export Microsoft Exchange Emails from Offline EDB File

Step 1: Download the professional tool in your system and Launch it

install software

Step 2: Click the Add File button > Add offline/dismounted EDB File > Click Add

Note: If user EDB file is damaged or corrupted then select the scan mode option to remove corruption

click add file

Step 3: Preview the mailboxes or data items > Click Export

Note: Export selected button is used to export selective data items

preview exchange edb data

Step 4: From the folder list, select the Exchange mailboxes > Click on the export option > Click Advance Settings

click advance settings

Step 5: Click on the emails in the category option > Click Save

Note: The category filter option allow users to export only the selected data items from the multiple Exchange mailboxes

select mails

Step 6: Click on browse button > Set target file location > Click Export

click export

The emails from the selected Exchange mailboxes are successfully exported

Note: You can use the SysTools Exchange Export Tool to export Microsoft Exchange emails with other data items (like – contacts, calendars, tasks, journals, notes) and mailboxes (such as: disconnected, enabled, exclude dumpster, disabled, journal, corrupt, hosted) from Live Exchange Server 2016, 2013, 2010, 2007, 2003 to PST file in a simplified manner without using any command.

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Workings Steps for How to Export Microsoft Exchange Emails from Live Exchange Server to PST File

1. Download, Install & Launch the automated software in your local machine

2. Then, insert the Exchange credentials >>Choose the Exchange Server version from which you want to export emails & click on the include sub-domain users option >> Select the login button


3. Choose the mailboxes from which you want to export mails >> Click on the Next button


4. After that in the next window, click on the mails option >> Select the checkbox given below & click on the browse button to set destination file button >> Click on the export button

export exchange emails

Approach 2: How to Export Microsoft Exchange Emails Using Manual Solution?

If users want to use their Exchange emails to different email clients then they have to export it into different file formats. The solution given here only create the PST file format as the resultant file.

In the manual method first user have to assign permission “Mailbox Import Export Role” to export the emails from the EDB mailbox to the Outlook data file.

powershell command to assign mailbox import export role

After that you have to create the shared folder to save the exported email and assign the full control to the Exchange Trusted Subsystem group of that folder.


Follow the command given below to export email from Microsoft Exchange mailbox to PST file:

New-MailboxExportRequest -Mailbox “enter the mailbox name” -FilePath “\\server101\filename\ranger.pst” -IncludeFolder “Inbox”

For Example:

command to export exchange mailbox email_censored

Output File:

resultant file


Limitations of Manual Method

  1. This solution only exports emails from a single Exchange mailbox
  2. It requires technical expertise and knowledge to use Exchange PowerShell
  3. Cannot work properly with corrupted or unhealthy EDB mailboxes
  4. Doesn’t export Exchange offline/dismounted mailboxes and items to PST file

Despite that user can use the automated solution mentioned in the above section which overcomes all the limitations of the manual approach and helps the users to export emails in bulk from various mailboxes.

Bringing It All Together

In this write-up, we have provided complete information on how to export Microsoft Exchange emails by using the manual and professional solution. But the manual solution export emails from a single EDB mailbox at a time. Therefore, it is better to use the automated approach described in the above section which export emails from Offline/Dismounted Exchange database mailboxes or Live Exchange Server to PST file formats without losing any data. According to your preferences, you can select the solution and export Exchange emails.