How to Export PST from Exchange Server 2016 / 2013 / 2010? Get the Solution
Summary: This article will help those Exchange users who are looking for a solution on how to export PST from Exchange Server 2016 / 2013 / 2010. Here, we will guide users and provide the solution to export the Outlook data file from Live Exchange Server.
Table of Contents
Numerous IT companies & other industry verticals use the Microsoft Exchange Server for business and communication purposes. The Exchange data file is the main repository of server that stores various mailboxes and data items like – emails, notes, tasks, calendars, contacts, journals, etc… and to keep this Exchange data safe and secure users export their Exchange mailboxes data in PST file format as a backup file for future use.
The EDB file is prone to corruption and when any Exchange database gets corrupted then the .edb file becomes inaccessible and users won’t be able to access the mailboxes and data items. In that case, the PST file work as a backup file through which users can retrieve and access the Exchange database mailbox and its item by importing the Outlook Data File i.e. PST to the Exchange Server backup.
Manual Solution for How to Export PST from Exchange Server 2016 / 2013 / 2010
To create the PST file from Live Exchange Server users can use the New-MailboxExportRequest PowerShell cmdlet which export the mailboxes into Outlook PST file from Exchange Server. This command applies to the Exchange Server 2010 / 2013 / 2016 and above version.
Users have to assign the Mailbox Import Export Role before exporting the PST file because this cmdlet is available in this role and by default, it isn’t assigned to any role group. So, you have to manually assign the role by using the solution provide here:
Then, they have to generate the shared folder to store the PST file & grant the read / write or full control permission to the Exchange Trusted Subsystem security group of that specific folder. Users can use the following steps given below:
- First, generate the new-folder and select the properties option by right click on it
- After that, click on the sharing tab & click on the share button. Then, select the advance sharing button
- Click the permission button and select the add button
- After that, in the dialogue box click on Exchange Trusted Subsystem >> Then, select full control checkbox option >> Click on apply and OK button
Use PowerShell Command to Export PST from Exchange Server 2010 / 2013 / 2016
Run the following command to create Outlook PST from Live Exchange Server:
New-MailboxExportRequest -Mailbox “enter_the_mailbox_name” -FilePath “insert-the-UNC-path”
This cmdlet allows users to export PST file from Exchange Server 2016/2013/2010
Limitation Of Manual Method
- The solution does not export PST from dismounted and offline Exchange database file & mailboxes
- Cannot export the corrupted Exchange mailboxes or EDB file
- Need technical knowledge, skills, and hands-on experience
- It is a time-taking & lengthy solution. According to the mailbox size it consume time to export mailboxes
Note: There are many users who are new to the Microsoft Exchange Server environment and they want to avoid the technicality & complexity of the manual solution. In that case, users can use the advance solution given below which easily export the mailboxes and data items from Live Exchange Server in a simplified manner without using any command.
Use Automated Wizard to Learn How to Export PST from Exchange Server 2016/2013/2010
Users can export Microsoft Exchange emails with the help of the below-mentioned tool & steps with their respective images. This utility can export the Exchange database mailboxes such as enabled, disabled, corrupt, hosted, journal, exclude dumpster, disconnected, and data items: emails, notes, tasks, calendars, contacts, journals from Live Exchange Server to the PST file format.
This utility automatically detects, scan, and load the AD i.e. Active Directory & offer include sub-domain users option that allows users to search the Exchange Server database mailboxes within sub-domain. The date filter option export the Exchange data within the specified time period. It is important to have Exchange environment to export PST file from Exchange Server and it supports all Windows OS Microsoft Outlook & Exchange versions (2003 – 2016).
Working Steps to Export PST from Exchange Server 2016 / 2013 / 2010
Step-1. Download the automated Software & Launch it in your local system.
Step-2. Then enter the Exchange Credentials >> Select the Exchange Server version and Click on include sub-domain users option >> Select the Login button
Step-3. Select the Exchange Mailboxes that you want to export >> Click on the Next button
Step-4. After that, select mailbox data items and Click on given Checkbox >> Select the Browse button to Set target File Path >> Click on the Export button
Note: Most Exchange users also have Offline/dismounted Exchange database file users want to export the PST file from this database but there is no manual solution that can perform this conversion. In that case, users can convert EDB to PST file using the converter tool which supports this Exchange database (Public & Private) and used by many Technical Experts, Exchange, and novice users to in a simplified manner without using any command.
Frequently Asked Questions
Question-1. Does this utility works in all the versions of the Exchange server? If not, then which servers are supported?
Answer: Yes. This utility supports almost all the versions of the Exchange server. If you are working on the versions 2003, 2007, 2010, 2013, 2016, or 2019 you can opt for this utility.
Question-2. What is the size limitation of the mailbox that the user wants to Export? Please specify the limit.
Answer: There is no limit to the mailbox size. Users can export their heavy & loaded mailboxes as per their preference.
Question-3. Can we export multiple mailboxes together? Is this feature available using the software?
Answer: Yes. Users who are interested to learn how to export pst from Exchange server can export multiple mailboxes at once. This makes the utility quite impressive.
Question-4. Is having a live Exchange server necessary for using this tool to export our data files to a different file format?
Answer: Yes. Users must have a live Exchange server to use this tool. Instead of the live Exchange server, if you don’t have .edb files, you can use the above-mentioned converter tool.
Bringing It All Together
In this article, we have provided the solution on how to export PST from Exchange Server 2016 / 2013 / 2010 by using the method described here. However, the Exchange PowerShell time-taking solution requires users to be technical skilled & understand the solution. To avoid the technicality & complexity of manual method users can use the advanced solution which easily performs this conversion without any hindrance.