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How to Backup Exchange Mailbox to PST? Know the Solution

Published By Ashwani Tiwari
Aswin Vijayan
Approved By Aswin Vijayan
Published On June 3rd, 2021
Reading Time 5 Minutes Reading
Category MS Exchange

For every Exchange Server user, there is one thing which is very important i.e. to keep their Exchange Mailbox safe. The reason behind this is that its EDB file gets easily damaged or corrupted if anything happens with an Exchange Server. To save from this problem the users save a copy of their Exchange Mailbox as a recovery in Outlook Data File. But most of the users don’t know how to backup Exchange Mailbox to PST.

Don’t panic! in this write-up, we have described the best and efficient way for the IT admin, technical geek/nerd, and naive users. However, there is always a direct and indirect method is given to copy Exchange Mailbox to PST file.

The manual solution (Exchange PowerShell) is available to backup Exchange mailbox to PST file but it is very complex, tedious, and most importantly the user must be technically sound. Additionally, there is a chance of data loss while taking a backup in batch because it does not work properly with damaged or corrupted EDB file or mailboxes.

We don’t recommend this solution because at this point time is very precious. Also, nowadays users don’t want a time-consuming method to backup their Exchange Mailbox to Outlook Data File.

Don’t worry everything thing has a solution

Users can use an automated technique that helps them to take backup Exchange 2010 Mailbox to Outlook data file in less amount of time. With the help of a professional tool like SysTools EDB Conversion Software, even the naive user can also take a copy of their Exchange Mailbox because of its user-interface.

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The software is very easy to use and it doesn’t need any technical skill to use it. It is designed and developed with an advanced algorithm that’s why users do not face any data loss.

Professional Solution For How to Backup Exchange Mailbox to PST from Offline EDB File

EDB Conversion Software is an advanced automated wizard that supports offline/dismounted public and private Exchange database file. Also, it is compatible with all versions of Exchange Server 2003 to 2019. Users can load both EDB file and backup multiple Exchange database mailboxes to Outlook PST in no time.

This tool resolves all the problem that an Exchange Server user face. One of the problems that everyone faces is corruption. It provides scan mode option to recover highly corrupted EDB file by using the advance scan option and to remove minimal corruption user can select the quick scan.

From this software, users can load both EDB and STM files. After that user can convert these files into the given standard file formats i.e. PST / HTML / MSG / PDF / EML / MBOX.

The software also export archive mailbox exchange 2010 and apart from this mailbox it export user, disconnected, shared, and legacy mailbox to Outlook data file. You can also export public folder Exchange 2016 & all below version to PST and various file formats easily with the help of this tool.

Advance scan mode option of this utility also recovers purged Exchange mailboxes & data items from loaded EDB file. The software allows users to multiple or selective export Microsoft Exchange email and other mailbox items to PST & other formats.

Note: This software can take the backup of Exchange 2007 / 2010 / 2013 / 2016 Mailbox to PST file.

Features of an Automated Software

  1. Convert offline Exchange Database Mailbox to multiple file formats
  2. It maintains actual folder structure and data integrity
  3. The tool provides the option to create an Individual PST file
  4. Option to remove encryption from (SMIME/OpenPGP) Exchange Mailbox
  5. Convert EDB to PST, EML, MBOX, HTML, PDF, MSG file format
  6. Selectively take the backup of Exchange 2010 Mailbox to PST file using multiple filter option
  7. No file size constraints and users can take the backup of EDB file in batch
  8. Software is compatible with all Exchange Server, Outlook, and Windows OS versions

How to Backup Exchange Mailbox to PST from Offline EDB File | Step – by – Step

Below is the working steps of this software:

Step 1: Download, Install and Run the Software

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Step 2: Click on the Add file button. Users have a select or search file option. Choose one option to load Exchange Mailbox. > Click on Add button

select add file

Step 3: Preview Exchange Database File and mailboxes to take backup > Click Export

preview edb mailboxes

Step 4: Click on Exchange database mailboxes > Select Export type option as PST > Click on browse button to set destination file location > Click on export to backup the Exchange 2010 Mailbox to Outlook data file

click export

Note: If you want to take the backup of Exchange mailboxes from Live Exchange Server to the Outlook data file without facing any technicality and complexity of the manual solution. For that, users can use the SysTools Exchange Export Tool which is capable to export multiple EDB mailboxes such as: exclude dumpster, disabled, enabled, disconnected, journal, corrupt, hosted from Exchange Server 2016 / 2013 / 2010 / 2007 / 2003 to the Outlook PST file without using any cmdlet in a simplified manner.

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Working Steps for How to Backup Exchange Mailbox to PST File from Live Exchange Server

1. Download and launch the utility >> Enter the Exchange credentials >> Choose Exchange Server version and select the include sub-domain users checkbox >> Click on the Login button


2. Select the mailboxes that you want to backup >> Click on Next button


3. Select the EDB mailbox data items >> Click on the given checkboxes and select the browse button to set destination file path >> Click on the export button

click export button to backup mailboxes

Bringing It All Together

The write-up has provided an efficient and reliable solution of how to backup Exchange Mailbox to PST. Also, we have discussed why the manual solution is not correct for the users because it is very complex, lengthy, and time-taking. So it is recommended to use a professional solution to backup Exchange 2003 / 2007 / 2010 / 2013 / 2016 Mailbox or from Offline/Dismounted EDB File to Outlook PST.