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How to Backup Email Addresses in Outlook – Backup Your Email

Published By Ashwani Tiwari
Aswin Vijayan
Approved By Aswin Vijayan
Published On February 14th, 2024
Reading Time 4 Minutes Reading
Category Outlook, PST

Why do you think that there is no simple way to create a backup of all your necessary emails, what if we share the most effortless method for how to backup email addresses in Outlook using this Guide? Don’t get stuck with obsolete methods let’s try some modest and fast methods over it.

For many businesses, MS Outlook is the main source of their workflow. This means that it is crucial to keep your important email addresses with you so that whenever it requires you can access and use that to share information with others if using the other email client or shifting to a new PC. So with the help of this article, we will be guiding you to backup email addresses in Outlook.

Table of Contents

How to Backup Email Addresses in Outlook – Described Steps

Using this method one can easily save multiple emails from Outlook and use them with their desired purposes. Apart from this, the user must have the login credentials of the Outlook application. Listed below are the manual steps using the Outlook application.

1: Launch the MS Outlook application on the local machine.

2: Now, click the File and press the Open & Export -> Import/Export option.

3: After that hit the Export to File option and hit Next. Prefer the CSV File option and hit the Next button.

5: In the Personal Folders option, choose the Contacts folder.

6: Now use the “Browse” button to save the folder with a name for the .csv file.

7: Finally, Map Custom Fields to choose the fields for your export. Press the Ok button and then click Finish.

Note – For a lesser number of PST files, users can take out the list of addresses through Outlook. However, for multiple PST files, MS Outlook might not be suitable use.  So, from an expert point of view, it will best thing to use software which can manage multiple files at one time and provide you the list of the addresses from Outlook address book.

Also Read:- Import Excel Contacts Into Gmail Account

How to Save Emails from Outlook If Outlook Steps Not Working

If you still surviving with how to backup email addresses in Outlook while dealing with multiple PST files and extracting email addresses is seems  difficult.  Don’t worry we have alternative solution for you, use this finest Outlook Email Address Extractor Tool which restores email ids from multiple PST files in less time making no issues.

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With the help of this utility, you can export email addresses from Outlook to CSV and multiple formats like CSV, HTML, text, VCF, and PDF. Moreover, it provides an advanced date filter option, removes duplicates, and can even take out the Outlook email ids from corrupted PST files. With that, the utility can also take out addresses from the Calendars, Tasks, Notes, and Contacts.

How to Backup Email Addresses in Outlook Using the Software?

  • First,  start downloading the software and then install it on your local machine. 

Install to fix how to backup email addresses in Outlook

  • Initially, tick mark the Default Storage option for adding multiple Outlook PST files.

Select File Location

  • Now use the Change button to set the destination path to save the Output file.

setting the location for saving files

  • Select the folders/files from the given folders and choose the Properties you want to extract and press Next. 

select properties to extract

  • Under the Filter Tab, choose the Export Option and Apply Filters like date range.

choose export format and add filters

  • At last, after selecting the export type and applying filters, press the Extract, button to start the extraction process and create a backup of all PST file’s email addresses.

Click on extract to backup email addresses in Outlook

Also Read: Import Email Addresses from Excel to Outlook

Reasons For Backup Outlook Emails

Most people wonders how to backup email addresses in  Outlook so let’ know what would be the prominent reasons could be there for restoring Outlook email ID.

  • Using the same email addresses in another email client, for instance, Yahoo, Gmail
  • Make a list of email ids for easy access and use those ids for future purposes or share with other members.
  • Moving to another account/computer/device.

Under these circumstances, a user might require taking the backup of their email IDs for safer purposes.


There are certain reasons why user requires to extract email IDs from Outlook and in this guide we have demonstrate how to backup email addresses in Outlook. Most of the time during this stage, users do face challenges and they need to restore their vital email addresses from Microsoft Outlook. So, for that, we have explained the solution. Here, we have mentioned two different techniques using a manual and a professional tool.