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Recovery of Deleted PST File Data: Get Back Hard Deleted Data

Published By Raj Kumar
Aswin Vijayan
Approved By Aswin Vijayan
Published On May 3rd, 2024
Reading Time 5 Minutes Reading
Category Outlook

Whether it’s for home users or professionals losing important data can be a big problem. Since Outlook PST file is among the most used file format for storing emails thanks to Outlook being the #1 desktop email client for Windows.

We often come across users who are trying to recover deleted data from PST file. This case is even true for forensics which we have explained below. However, the main attraction of this article is how to get back the hard deleted data from Outlook PST file.

Forensic cases: The investigation has become more advanced than before with the upcoming development in forensic fields. Every case follows the forensic investigation and it is the very much efficient way of examining data. During the forensic investigation, each loophole will be rooted out. For the forensic researchers, any form of data or information is a great asset to precede the investigation. Therefore, even a bit of missing data can cause a lot of havoc in the investigation as no data means, no findings.

Sometimes the evidence may be destroyed by the convicts itself or accidentally by the researcher. Since in both cases, data gets lost, and the loss has to be suffered by the investigator. Similar is the case of PST files, which are amongst the most common formats confronted by investigators in most cases as the message storage format to be examined. The file containing any information that is deleted temporarily can easily be retrieved. However, once it is hard deleted there is no manual provision to recover deleted data from PST file.

When the file is permanently deleted, it means the space containing the data is marked as deleted. The act of hard deletion does not actually remove the data but marks the space as deleted and available to be replaced for any new data to be added to it. Until or unless space is replaced with another data files or overwritten, there is still huge scope to recover deleted data from Outlook PST file.

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If space is not overwritten or replaced then, repair tools can help in recovering the hard deleted data files. Outlook Recovery software is one such tool that helps forensic investigators to repair corrupt Outlook PST file to overcome similar obstacles when the data from this file gets permanently deleted.

How to Recover Deleted Data from PST File of Outlook 2021, 2019, 2016, 2013, 2010, 2007 and 2003?

Whenever data file is permanently deleted; either by accident or purposefully, Outlook Recovery software helps get the data back. The software is useful in recovering the file even when it is corrupted or deleted. During the usage of the software, the corrupted data is recovered and the user is able to open the file for parsing it.

For the recovery of data/items that are permanently deleted from the “Deleted Item” folder, the user should choose the “Advance Scan” mode while scanning files. This option enables users to recover deleted data from Outlook PST file. With this advantage, the forensic researchers can dig the evidence for the investigation. It even recover the deleted folders of Outlook with all its content.

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Features of Software:

  • Recovers Hard Deleted Files

The software has “Advance Scan” option that helps in recover deleted PST file data, which is hard deleted. The user should enable ‘Advance scan’ option for such purposes of recovery.

  • Recovers Corrupted Files

Outlook Recovery software helps to recover the files such as; calendar, notes, email, etc., stored within a corrupted data file. There is no limitation imposed on the PST file type provided support for, i.e. both; ANSI as well as Unicode type PST file is recoverable.

  • Exports Item to PST/EML/MSG/Office 365

Software not only recovers deleted Outlook PST file data but, also helps in exporting the required file to either of the formats; PST/EML/MSG/Office 365 according to the user’s requirement and the choice made.

  • Exports Folders Or Files

The selective number of files can be exported by checking or unchecking the checkbox provided against each. Either files or folders can be exported to required formats as a whole or one by one.

  • Splits Large PSTs

Large sized PST files can be split by size ranging anywhere between from 1 to 45 GB. Thus, we can have separate PST files after the export helping in data management.

  • Saves Export Results

The software has the facility of storing the export results for future reference; if needed. It stores the results in .csv format.

Note: For those who wish to retrive data from bak file, refre to restoring BAK file data to PST.

A Look at the Steps to Recover Data from Outlook PST File

    • Start the “Outlook Recovery” tool on Windows and select ‘Add File’ option.

recover emails from corrupt pst file

    • Use the ‘Advance Mode’ option once the PST file is added into the software interface.

add pst files

    • Once the files are scanned, the email contents along with the deleted data is previewed on the screen, then click ‘Export’ form the menu bar.

choose quick scan

    • Hit the ‘PST’ radio button and then click on ‘Adv Settings’ option.

select PST file

    • Apply settings such as email filters, pst creation type, etc. and ‘Save’ the changes if made.

apply advance options

    • Now, ‘Export’ the recovered data into a PST file in a preferred location

export recovered emails

Final Words

By providing recovery of deleted PST file data, the software ensures full recovery of the Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003 data files from all possible conditions resulting in catastrophic consequences. It opens up a pathway for normal users and forensic researchers by helping them in restoring the hard deleted data files and gain back evidentiary information.