Home » Tips » How to Export Data from Zoho Mail? – Trouble Free Manual Guide

How to Export Data from Zoho Mail? – Trouble Free Manual Guide

Published By Ashwani Tiwari
Aswin Vijayan
Approved By Aswin Vijayan
Published On March 18th, 2023
Reading Time 4 Minutes Reading
Category Tips, Zoho Mail

Do you want to export data from Zoho Mail to the computer and create a backup for future use? If so, this blog will help you. Here we are going to discuss the step by step solution on how to export emails and contacts from Zoho Mail. So continue reading and get the right answer to your request.

Zoho mail is used by many users to manage emails, contacts, attachments, and much more. Sometimes users want to export Zoho data to a computer as a backup or migrate to another email client. There can be many situations when the user needs to export their Zoho mail data.

Methods to Export Data from Zoho Mail

Zoho offers inbuilt options to export emails and contacts from Zoho Mail Account. In the next section, first, we will discuss the quick steps on how can you easily export emails and then know how to export Zoho contacts manually.

Steps to Export Zoho Emails via Import/Export

Zoho Mail provides options to export emails from Zoho Mail in the archive file. Follows the below step to perform this task:

Step 1. Login to your Zoho Mail account.

Step 2. Go to Settings and select the Import/Export Emails option.

Step 3. In the Export section, select the folder from which you want to export emails.

  • Select the “time duration” in the drop-down duration.
  • You can select the “specific range” to export the specific date of emails.
  • Select “Export all emails in the folder” to move entire emails.

Step 4. Click the Export button to start the process.

Step 5. After a few minutes, you will receive a mail with a download link. Click on the link.

Step 6. Download the zip file and after extracting the file you will get EML files.

Limitations: Using the Import/Export option, you can export emails only from one folder at a time. If you want to export emails from all folders at a time, then you need to repeat these same steps for all folders.

Quick and Smart Way to Export Emails from Zoho Mail

In order to export data from Zoho Mail instantly, you can use the SysTools Zoho Backup tool. This software allows you to backup Zoho Mail emails to a computer or local hard drive in just a few simple steps. It is capable enough to export all emails from Zoho at the same time without no data loss, size, and security issues. The software provides an option to export Zoho emails to PST, MBOX, MSG and EML file formats. Moreover, using these formats, users can easily migrate from Zoho Mail to Gmail, Zoho Mail to Windows Live Mail, Zoho to Outlook Express, Office 365, Outlook, Thunderbird, etc. This utility is compatible with all the latest versions of the Windows Operating system including Windows 10, 8.1, 8, 7, etc.

The steps to export all mail from the Zoho Mail account are as follows;

Step 1. Download and run the Zoho Mail backup tool on your PC.

Step 2. Enter your Zoho account login credentials.

Backup Zoho Mail

Step 3. Choose the required file format to save emails.

Export Zoho Emails

Step 4. Finally, browse a location to save exported Zoho mails and click the Start button.

Export Emails from Zoho Mail

Done! This is the easiest way to save archived Zoho Mail emails to computer from all or required folders.

Steps to Export Zoho Contacts

Follow the below steps to export contacts from Zoho Mail account:

Step 1. Go to your Zoho contacts.

Step 2. Click on three vertical dots and select the Export option.

Step 3. From the new window, select branch, category, and format to save contacts.

Step 4. Finally, click the Export Contacts button.

That’s it. Your Zoho contacts are exported to the desired format.

These are the steps to export data from the Zoho Mail account. So, you need to perform different steps to export Zoho emails and export Zoho contacts.

The Final Words

Zoho Mail is a popular email service and offers several attractive features. However, the user must export Zoho data to save it as a backup or to migrate from Zoho to another application. Here, we explained the quick methods to export data from Zoho Mail. The import/export option makes it easy to export Zoho emails. However, the limitations are that you only export emails from one folder at a time. To overcome this limitation and export all emails from Zoho, we mentioned the best Zoho backup tool. You can try the free version of the tool to see how it works.