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Convert NSF File to CSV – Export Database Safely for Free

Published By Ashwani Tiwari
Aswin Vijayan
Approved By Aswin Vijayan
Published On April 1st, 2024
Reading Time 6 Minutes Reading
Category Lotus Notes

If you are looking for a way to convert NSF files to CSV file format, the guide in this article will be of great help to you. With the help of this article, you can easily export all Lotus Notes mailbox data such as emails, contacts and calendars without any data loss.

Well, IBM Lotus Notes is indeed a popular email client that is widely used at the enterprise level. Additionally, many users need to import the Lotus Notes NSF database into various other email applications to have easy access to all the data in a single email program. If you are a Lotus Notes client user and want to export the Lotus Notes database to CSV format, continue reading this article.

But before going toward the method to export NSF files to CSV, first, let’s understand why users need this conversion.

Table of Content

Reasons to Convert NSF File to CSV

CSV has certain benefits that force users the convert and in this section, we are going to see what are the benefits of the CSV file.

  • CSV offers a tabular format to store all the data hence the storing of mailbox items is much easier.
  • CSV is an OS-independent file format. So, you can open it on any device like a computer, mobile, or tablet.
  • This CSV file is easy to share with anyone due to its small size.
  • CSV is also the option of data backup for many users.

Forthwith, we know the importance of CSV files that force users to convert Lotus Notes NSF files to CSV. Now the question is how to complete this task.

 How to Convert NSF File to CSV – Free Method

Yes, there is a free method available that helps you Export NSF files to CSV without Lotus Notes. But the process is a little bit longer so to do it in the right way follow the below steps.

Note: It is highly recommended to have a backup before performing this task.

  1. Start the IBM Lotus Notes application.
  2. Open the Lotus Notes Application first.
  3. Now, click on the by File, and after that click on Open.
  4. Browse for the appropriate NSF file in the Open Application box and click Open.
  5. Now, select Export from the File menu.
  6. Enter the file name, file location, and saving type in the Export dialogue box.
  7. For the file, choose the Comma Separated Value format.
  8. A CSV Export dialogue box appears. Select the appropriate settings from the sections. and then click on the OK button.
  9. Once the task is completed you will be able to see the CSV files at the selected destination location.

Method 2: Import (Comma Separated Value) CSV File into Microsoft Outlook

  1. Launch the MS Outlook on your PC and navigate to the file menu.
  2. In the open & export tab, hit on the import/export icon.
  3. Select the import option from another program or file option and press the next button.
  4. Now, choose the comma Separated Values option and tap on the next button.
  5. After that, hit the browse button to choose the above exported CSV file and press the open button. click on next.
  6. Now, mark the checkbox to opt for the additional settings and hit the finish button.

With the help of both solutions, users’ NSF data will now be exported into the CSV file format successfully. But there are a few drawbacks of the above manual methods that we have mentioned below.

Limitations in Manual NSF to CSV Conversion

The free NSF to CSV conversion technique can be useful in some cases, but it has several restrictions. Some of them are listed below:

  • For non-technical users, this approach is complicated and time-consuming.
  • If not all data is transferred manually, errors can occur.
  • Converts one NSF file at a time.
  • If Lotus Notes export to CSV is not done properly, the NSF file may become corrupted.
  • It is not possible to convert the preferred files selectively. Such advanced functionality is not available here.
  • This may result in data loss or partial data export. Improper execution of the operation may result in the complete deletion of the database.

How to Export Lotus Notes Database to CSV with Smart Way

We will provide in this section an application that can easily convert any number of Lotus Notes databases to CSV. Named NSF Converter is software that allows you to freely convert .nsf file into a CSV file file format. It is one of the most trustworthy and secure techniques for converting NSF files to CSV. In addition, this utility exports Lotus Notes contacts to vCard and Lotus Notes mailboxes to EML, MSG, MBOX, and PDF.

Download Now Purchase Now

Moreover, this tool is capable enough to export in document formats such as PDF, DOCX, DOC, CSV, vCard, HTML, ICS, and TXT file formats. With this application, there is no file size limitation. Users can export any size of NSF files in bulk. Users can export NSF files to CSV without Lotus Notes.

Also Read: Print Lotus Notes Email As PDF Format Document

Working Steps to Export NSF File to CSV

Step-1. To begin, Download and Install the software on your machine.

Convert NSF File to CSV

Step-2. Open the tool, choose the radio button Select NSF Files(s), and then Click the Add File(s) or Add Folder to NSF Files button.

export lotus notes database to csv

Step-3. From the Export Format drop-down box, Select CSV.

export nsf file to csv

Step-4. Choose the Categories from the Select Categories option.

Export nsf file to csv without lotus notes

Step-5. From the Advance Conversion Settings menu, choose Maintain Folder Hierarchy and other advanced options.

export lotus notes database to csv

Step-6. Now, choose a location to save the exported file by clicking the Destination button.

export nsf file to csv

Step-7. Finally, choose Export to export the Lotus Notes contacts database to CSV.

Export nsf file to csv without lotus notes


Lotus Notes users frequently want to convert NSF files to CSV format for a variety of reasons. In consideration of this approach, we have discussed the entire answer in simple words in a reasonable manner.

As a result, users may now benefit from the aforementioned approach to actualize their desires. The best option is to use an automated solution, which assures to export Lotus Notes database to CSV format without any data loss issues.


How do I convert NSF to CSV without Lotus Notes?

Try a professional solution to convert NSF Files to CSV without Lotus Notes. Which is explained in this post users can convert it without any file size limitation.

Is CSV better than Excel?

Yes, because CSV files have less weight and are compact, that means users can share this file faster than Excel format.