How to Recover Emails from Outlook Online Without Data Loss?

Have you ever seen any email moving from the Inbox to the Deleted Items or Junk mail folder? This usually happens due to the email filtering policy set by the Outlook (default settings) and the email filter settings done by your end. This sometimes takes away your important emails. If the email restoring is not done in time, you will lose the email permanently. So here, you can learn how to recover emails from Outlook online easily.

Is Email Recovery An Easy Job?

Yes, it is. But it seems easy till the time the email is in the account. Once the email leaves your Outlook account, then the retrieval is not easy at all. So it is always better to keep a backup so that you don’t end up losing any important email.

But How to Recover Emails from Outlook Online?

As we said, email recovery is easy if the email is in the account. So what we need to do is to move to the Trash or Junk folder, check all the emails on a regular basis and restore the emails back to the Inbox (or other label folders.) As a reference, you can follow the below process to recover emails from Outlook online

1. In Outlook Online, go to Deleted Items Folder.
2. Check the emails to be recovered.
3. Click on the Restore option.

This will restore the emails to their initial mail folder from where they were moved to the Deleted items folder. For the Junk emails recovery, you need to follow the simple steps given below

1. In Outlook Online, go to Junk Folder.
2. Check all the emails to be recovered.
3. Click on the Move to option to select any other folder (Inbox).

This will easily direct the emails to the selected email folder and they will be safe from permanent email deletion.

Do you know? Emails can stay in the Junk folder only for a period of 10 days? And when this period is over the Outlook.com server automatically deletes the emails from the account. While in the case of Deleted Items folder emails, we can set the deletion period to 30 days.

What if the Emails are deleted from the Account Permanently?

In case of permanent deletion of emails from Outlook online, you need to contact Outlook support to restore the emails to the account. This may not give you full success as the Outlook.com server may have deleted the data from their database as well.

It will be easier for you to recover emails from Outlook online in case you have a copy of emails saved at another platform. You know Outlook online itself provides an option to back up the emails in a PST file. Though, we can see many cases accounting for the issue of being unable to download the data. Also, there were issues with not offering a second-time download mailbox option. Thus, you can try the option once to make a copy of the email data in the local system.

As an alternative, you can also try the SysTools Outlook.com Backup Tool which will help you easily download the data to the hard drive. The email filtering option and PST splitting functionality comfort the user to take up the data that is important and relevant. You just need to do the following steps to backup data from Outlook.com to the computer.

Steps to Create Outlook Online Email Recovery File

1: Run Outlook Online Backup Tool and log in with the Outlook account.

2: Select mail folders to download emails.

3: Select an email format to take backup and a location to save the file (s).

4: Click on Start to download data.

This simple procedure will get all the emails in Outlook online to the local drive. For selective data download, choose the email filter range and the mail folders for desired data backup. Do this task on a regular basis to keep up the data from any sort of data loss. Also, try to check the emails in the Junk folder and move important emails manually to keep them safe.

How Will I Recover Emails from Outlook Online?

The above section provided you with a solution to keep a copy of your data in the local system. To recover or restore the emails back to Outlook Online, you need the help of a desktop mail client. We take the MS Outlook application to restore the emails of Outlook online.

Here, we just need to configure the Outlook online account in the MS Outlook application. Then, easily import the backup file into the Outlook online account through MS Outlook. Once, this process is complete, you can view all the emails back in your Outlook online account for your use.

Final Words

In case you are having issues in restoring emails from the Outlook webmail account, then you can try opting for the procedures given above. You can find how to recover emails from Outlook Online and easily save the data from permanent deletion from the account. Also, try to make it a practice to keep a backup of all your email data so that no action makes you lose any of your data forever.