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G Suite Export Tool to Export All You G Suite Data

Aldrich Calvin | Modified: January 13, 2023|G Suite | 5 Minutes Reading

As a G Suite user, you should be familiar with the G Suite data export tool. This application or feature is only made available by Google to G Suite administrators. So they can export data for all users in the G Suite domain to the local system. Here in this blog, we will give you a complete overview of the working and limitations of the G Suite Export Tool. We will also discuss the best alternative to export G Suite along with its advantages.

Take a look at the Table of Content:

  1. G Suite Data Export Tool
  2. Best Alternative for G Suite Export Tool

G Suite Data Export Tool – It’s Prerequisite & Working

G Suite has a feature known as data export. Although it is only available to the admin users, it allows them to download all the G suite users’ data and keep it as a backup. Hence, it is truly a great tool to work with.

Prerequisites to Work With G Suite Export Tool

  • Requires admin credentials to access this feature
  • The domain must be older than 30 days
  • 2-step verification has to be enabled for use
  • Works only for the G Suite domain having less than 1000 accounts.

Steps to Use G Suite Export Tool

  • Log in to your G Suite account with super-admin credentials.

google workspace export tool

  • Now, go to the Admin Console and click the “<” arrow on the top-right screen corner.

google workspace data export tool

  • Click on Tools and select the Data Export option from the list.

google apps export tool

  • Now, in the Data export window, click Start Export.

google workspace export tool

  • Then, wait. Yes, you will need to wait for as long as 9 days for Google to process all the G Suite accounts and send you a confirmation link for your exported data.
  • Once the confirmation link arrives, open it and click on the Access Archive button to view the processed data.
  • Now, click on the Download link to download the G Suite data collectively.

Limitations of the G Suite Data Export Tool

Consider a scenario where you wait for the download link but it never came. This has happened with many organizations in the past. You will not get any confirmation email providing you with a valid reason for the delay. This is similar to Google takeout where your link may never come at all. Other than this, there are several shortcomings to this Google method. Some are explained below:

  • There is no way to stop the process when it begins. It does not have any live window to show the status of the export.
  • There is no option to pause and resume the data export tool.
  • It is a long process. It can take up to 9 days just to receive the download link. And include the days to download the data.
  • There is no option to select and export data into several file formats.
  • There is no option to select specific users whose data you want to export.

Best Alternative to Export Google Apps Data

The best alternative to the data Export tool is to use the SysTools G Suite Export tool. This professional application is a proven solution to export G Suite data on the Windows platform. You do not have to wait for days to get your data. It exports files in multiple file formats like PST, MSG, EML, and MBOX file formats with ease. With this tool, users can archive G Suite emails. Free download this tool to check the working efficiency of the program.

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Working Steps of G Suite Export Tool

The working steps are as follows:

  • Launch the application on your Windows machine and click on “G Suite”.
  • Select the G suite option to export data

google workspace data export tool

  • Enter the G Suite admin id and other details and validate the information.

google workspace export tool

  • Click on the Start backup button followed by the Start button to start the export process.

google workspace data export tool

Advantages of Using the Professional Tool

  • No need to wait for exporting G Suite data
  • Select and export data of specific users from your G Suite domain
  • Export G Suite data to Outlook PST format
  • Select the category as per requirement: Emails, contacts, calendars, documents
  • Date-range filters available for data export
  • Export from both single or multiple G Suite users at once
  • Delta and priority-based backup options


  • Create a project in Google Console
  • Enable API Access in Google Cloud Console
  • Add Scopes at the Domain Level


In this blog, we have explained the working of the G Suite Data Export Tool and its limitations. The best alternative solution to overcome these limitations is also included in the blog. You can take a look at its advantages and work and decide which tool you want to use for exporting your G Suite data: The G Suite Data Export Tool or its Alternative Solution. The choice is yours.