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Know How to Migrate from Zoho Mail to Office 365 / Microsoft 365?

Jaspreet Singh | Modified: March 23, 2023|Migrate | 7 Minutes Reading

Zoho Mail gained a substantial amount of audience during its era due to its merits. Still, businesses want to learn how to migrate from Zoho Mail to Office 365 but why? The main reason for this migration is storage space issues while keeping a large email data in the mailbox. Microsoft 365 even has some capabilities that are helpful to enhance productivity. Moreover, businesses and organizations can get personalized email addresses as well as smart integration and collaboration options.

As a result, Zoho Mail service is only suited for small scale businesses. But, for large organizations, Microsoft Office 365 platform is far better.

So, in this article, we will provide you a clear information about this migration with a step by step guide. Here, we are going to share both manual and automatic methods which are possible.

Why Do Users Migrate from Zoho Mail to Office 365?

If you work in a small or small-scale organization, Zoho Platform may be the right email client for you. However, Zoho to Microsoft 365 migration is a good option when your company expands its operations.

While all Microsoft Office 365 Business plans come with 1 TB of storage with OneDrive access, Zoho’s WorkDrive storage space varies depending on the plan, starting at 5 GB per user. For enterprises seeking more storage space, this may not be enough. Therefore, storage limits are a major factor as to why organizations migrate their email data to a different mail client.

Many users asked for a safe migration process, one of them is-

User Query: Hello, We were looking for a way to access all Zoho emails and attachments in Microsoft 365. As in, we are facing some integration issues while managing our data in Zoho Mail. Zoho worked well for us when our company was running a small business. However, now that we have expanded our business and required some changes, we have decided to migrate to the Office 365 platform. So, can anyone help us with a reliable solution so that we can easily migrate email from Zoho to Office 365.

Available Methods to Execute a Secure Migration Operation

There are just two ways to execute this operation. One is the manual one & the other one is automated solution to migrate from Zoho mail to Office 365.

Manual Method

The manual method is only appropriate when organizations need to transfer data of only a few users. Users will have to complete several steps through the Settings tab of Zoho Mail. However, if the organization wants to move multiple mailboxes. Users should save all the data in PST file format and they can use drive shipping method or network uploading to import all those emails to Microsoft 365. Hence, manual methods are not recommended by top technical experts in case of multiple users.

Automated Solution

Alternatives to manual solutions include the use of dedicated tools that are specially designed with advanced algorithms to perform Zoho to Office 365 migration. Furthermore, this modern approach is recommended by many IT technicians. As it is a great option to migrate emails and attachments in bulk mode in one go.

Let us now understand the step by step process of performing the migration through professional solution.

Critical Limitations of the Manual Method

The manual method works decently but has several loopholes that sometimes pose serious risks to data integrity. So, to migrate from Zoho Mail to Office 365 / Microsoft 365, it is important to understand each and every factor in detail.

  • There’s a good chance you’ll lose data integrity, especially if you’re working with attachments. Your Zoho Mail files can get corrupted and if you don’t have a backup, there is no way to get your data back.
  • The more data there is, the longer it takes to migrate. This is because the manual method is time consuming, whereas for businesses, their time is their money. As a result, in most of the cases, organizations miss their deadlines.
  • Also, manual methods do not provide the freedom to selectively migrate Zoho emails. Moreover, it is quite difficult to manage the email data filled in the destination accounts. As no folder hierarchy and email properties are maintained in this way.

Because of these drawbacks, it would be more practical to use tools that can complete the Zoho to Office 365 migration.

Migrate from Zoho Mail to Office 365 via Automated Solution

Considering the above mentioned limitations of the manual method, users must opt for SysTools IMAP to Office 365 Migration Tool. Using this tool, one can transfer emails quickly to the destination platform. Moreover, there is very little chance of things messing up here as data security is the utmost priority.

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Furthermore, performing the migration procedure is quite easy to understand because of its simple GUI interface.  Hence, a novice user can even transfer email data by applying different filters as required on both Windows OS or Mac OS.

Businesses have accepted this method and it has currently the maximum success rate than any of the manual methods available. Opting for the modern approach for migrating bulk emails is the right choice for rapidly expanding organizations.

What Makes the Automated Solution Special?

There are many advantages of using an automated tool which make it better than others. Let us know how this software differs from the manual solution and what it has to offer to its users.

  • The automatic solution is much faster than the manual one. It has the capability to do the entire migration in minimum time. Hence, it ultimately increases the work efficiency.
  • Furthermore, there are a variety of filters that this tool offers to help users migrate Zoho email to Office 365 in a customized manner. Users can avoid transferring unwanted emails to destination accounts.
  • Similarly, Delta migration is another feature that can migrate new incoming emails from source account to destination.
  • Using this professional tool, one can migrate selected emails from Zoho Mail to Office 365 via date filter option. So, all the users go for the customized migration on their respective operating systems.
  • Furthermore, one can operate this tool on all the latest versions of Mac OS such as Mac OS 13.0, Mac 12.0, Mac 11.0, Mac 10.8 and others. For Windows users, one can use Windows based Zoho to Microsoft 365 migration software on Windows Server 2012/2016, Windows (64bit) 10/11 OS editions.

Transfer from Zoho to Office 365 Account on Windows OS

  • Download the tool, Select Source & Destination platform as IMAP and Office 365 options.

download tool to migrate from Zoho mail to Office 365

  • Select Email & apply Date Filter as per your requirements.


  • After this, enter details of server for Source & credentials for Destination platform & Validate permissions.

microsoft 365 account validation

  •  Here, Add / fetch Users using Import & Download Template options.

fetch users

  •  After this, just enter source app password, validate & then click on Start Migration to begin the Zoho to Office 365 migration.

migrate from Zoho mail to Office 365

Steps to Use Zoho to Microsoft 365 Migration Tool for Mac

  • Firstly, download the Zoho mail to Office 365 migration software on any Mac OS version.

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  • Second of all, from the initial screen follow prerequisites as given, tap Continue.

download tool on mac os

  • Then, to transfer Zoho email to Office 365 account, select Zoho Mail option from the list as a source account, validate it.

migrate from Zoho mail to Office 365

  • Now, opt the Office 365 option for account validation by providing user name and password in the fields.

choose destination

  • Afterwards, tap on the Add option for a batch process to migrate from Zoho Mail to Office 365 account simultaneously.

add accounts

  • Finally, click the Start Migration option to begin the process, the tool will transfer all selected emails in the destination account. After completion of procedure, the tool even provide a report of the migration containing all information.

start process to migrate from Zoho mail to Office 365

Also Read: Learn the Ways for Zoho Mail to Gmail Migration on Desktop

Bringing It All Together

If a user or organization is planning to perform this complex operation, an automated solution is the right choice. This tool can help users to migrate from Zoho Mail to Office 365 / Microsoft 365 without data loss. Moreover, before stepping into any work, it is important to get complete information about it. So, you can simply go for the free trial version of this tool to get more information. Hence, manual operation should be the last option to avoid errors or any data loss.