Keep Hotmail Email Safe on Windows System [Access Offline]

Do you have a Hotmail account and wish to keep Hotmail email safe on the computer system? It’s now become easier and more secure with the introduction of this new technique. You will know about it in this article and the process to perform it without any error.

Before we start up with the new (easier) method of saving and accessing the Hotmail email on offline Windows, let us check out the below situation. It is a clear display of user requirements to have a copy of the Hotmail email on the local system.

“I am a Hotmail user for the last 20 years. It has a large of my emails and important data. I wish to keep Hotmail email important to me saved on my computer. Though I’m not good with the backup procedures, can anyone help me with a feasible method to do my task? Please give me a solution that is error-free and also, simple to execute.”

Now you may know why Hotmail users feel to keep their data safe. It is a stopped email service with the users having a Hotmail account serviced through the Outlook.com mail server. So, large data is on the mail account, and saving it on the local system is very important. Thus, a safe process is required.

Keep Hotmail Email Safe on Windows System

Have you heard about SysTools Hotmail Backup Tool? It is the application efficient enough to keep a copy of emails from the Hotmail account on the local system. You can easily access these emails in any of the email formats supported by email clients. The email formats supported by this tool to extract the Hotmail emails are PST, MSG, MBOX, and EML. These can be easily opened in popular mail clients like Outlook, Thunderbird, Zoho Mail, Apple Mail, etc.

Steps to Keep Hotmail Email on Computer

1: Run Hotmail Backup Tool and log in with your Hotmail account.

2: Select a format to keep Hotmail email on a computer.

3: Browse the location to save the resultant Hotmail file.

4: Click on Start to keep a copy of the Hotmail email on a computer.

This is it. This simple process will keep a copy of your Hotmail account emails on the local system. This execution requires no external knowledge or direction from an expert. It is a very easy, safe, and secure process for extracting Hotmail webmail emails to the local computers.

Do you have any knowledge about the traditional method to keep a Hotmail email on the computer? No? Come and get an outline of this process.

Traditional Way Possible to Access Hotmail Emails Offline

The traditional process is to configure the Hotmail webmail account on the computer system in any desktop email client. There are many email clients used for accessing mail accounts. Some popular ones are MS Outlook, Mozilla Thunderbird, Apple Mail, etc. Though Hotmail is a part of Outlook, for now, we are using the MS Outlook application to keep Hotmail email on the computer. So let’s start the process.

Add Hotmail Email to Outlook

1. Launch MS Outlook, open the File menu and select Add Account option from Info
2. Choose for Manual setup configuration and proceed.
3. Select the POP or IMAP option and click on Next.
4. Enter user Hotmail account name and EMAIL ID, Account type (IMAP).
5. Now, enter incoming mail (office365.com) and Outgoing mail (smtp.office365.com) server
6. Enter Hotmail account credentials and click on More Settings
7. In the Outgoing server tab, check for My Outgoing server requires authentication. Also, enable the use of the same setting from the incoming mail server
8. Now, go to the Advanced tab and enter port numbers. Besides IMAP, enter 993 and for SMTP, add 465. Select SSL encryption for both Port settings. Click OK.
9. Now, click Next for server configuration testing. Once complete, close the active window.
10. Click on the Finish button to exit the setup
11. Restart MS Outlook and click on Send / Receive option to sync Hotmail email with Outlook.

If all things go correct, then you can keep Hotmail email safe on the local computer by exporting the emails from the Outlook application. In any case, if the process fails you, please check the whole process again to assure all steps are executed. If this also leads to failure, then, please check your Hotmail account password and try once using the app password for the Hotmail account. Know how to create App Password for Hotmail account?

Final Thoughts

This article is a guide to all Hotmail users to keep Hotmail emails safe on local computers. The data is very important and saving it locally is the best way to deal with all the worst conditions (Outage). So, all you have to do is execute the process and find a safe place to keep all your important Hotmail emails on the local system.