Home » Gmail » How To Transfer Emails From Gmail To Outlook 2019 – Free Guide

How To Transfer Emails From Gmail To Outlook 2019 – Free Guide

Published By Ashwani Tiwari
Aswin Vijayan
Approved By Aswin Vijayan
Published On May 3rd, 2024
Reading Time 5 Minutes Reading
Category Gmail, Outlook

Recently Microsoft has launched the new version of Outlook i.e Outlook 2019. This new version of Outlook comes up with various new features and functionalities. These updated features attract the other email clients such as Google users to export Gmail email to Outlook. In this blog, we will explain to you how to transfer emails from Gmail to Outlook 2019 with screenshots. The method contains both automated solutions as well as a manual method to perform the migration.

I am currently using Gmail for emailing purposes at home. A few days ago I got a notification from Google that Gmail mailbox full. I don’t know what to do? Can anybody tell me how can I transfer emails from Gmail to Outlook 2019 without any technical knowledge?
Thanks With Regards

Greetings! I have multiple Gmail emails which I want to export to Outlook email client. Is there any quick way to export Gmail email to Outlook? Please help..

There are multiple user’s all over the world who are currently facing a similar type of problem and asking on various forums. Like the above two queries, we found various other queries. So, to solve this problem we have come up with this blog.

Note: There is no direct method to transfer emails from Gmail to Outlook 2019, so we will explain the method in two steps which are explained below

Step 1 : To Convert / Transfer Gmail Account Data

This is the first step, It contains two solutions (choose any one solution)

Two Easy ways to Transfer Emails From Gmail to Outlook 2019

The two simple solution we have found out to export Gmail Email to sOutlook are as follows:

  1. Method to Migrate Gmail Email to Outlook, Manually
  2. Simple Solution to Export Gmail to Outlook – 100 % Safe & Secure

Solution 1: Best Solution to Migrate Gmail Email to Outlook

The simplest method using which Gmail users can migrate their emails from Gmail account to Outlook is by using an automated tool. The best automated tool to export Gmail email is Gmail backup Tool. This software helps to transfer email, contacts, calendars & document. Apart from Outlook, this tool can transfer Gmail email to Thunderbird, Mac Mail formats.

Free Download Purchase Now

5 Simple Steps to Export Gmail Email to Outlook 2019

1. Download and Launch the tool to transfer Gmail emails to Outlook

2. Enter Gmail account credentials for Login

3. Select the Category of Data to transfer and choose Export type “Outlook PST”


4. Choose the Destination location to save the data & Apply Filter.

5. Click on Export button to begin the transfer process

Transfer Emails from Gmail to Outlook

Now, you need to import the Outlook PST to Outlook 2019 manually using Step 2.

Note: The above method is safe and easy to use. You can download the tool for free to transfer email from Gmail to Outlook.

What are the Advantages of Using an Automated Tool?

  • Delete After Download Option to free up server space after the transfer completes
  • Incremental option to export only new email (upon re-migration)
  • Multiple filter options to export selective emails.
  • Export Gmail emails, contacts, calendars & documents

Solution 2: Method to Migrate Gmail Data to Outlook, Manually

The another method to transfer emails from Gmail to Outlook 2019 is by synchronizing Gmail account with Outlook. This method is known as IMAP configuration, steps to perform the operation are as follows:

A: Settings in Gmail
1. First, login to your Gmail account >> Go to Gear Icon >> Settings

2. Now, Go to ‘Forwarding and POP/IMAP’ from the menu

3. From the ‘IMAP Access’ >> Choose ‘Enable IMAP’ option >> Save button.

B: Setting in Outlook

1. Open Outlook >> File menu >> choose Add Account

2. In an automatic pop up of Auto Account Setup >> Enter your name, Gmail ID, and Password >> click on Next.

3. Now, click on the Finish button, The Gmail will syncronize automatically into Outlook.

Now, proceed with step 2 to Import orphan or other PST file to Outlook

What are Limitations of Exporting Gmail Email to Outlook, Manually?

  • Require proper technical knowledge
  • Cannot transfer emails, contacts & calendars at the same time.
  • MS Outlook installation is require to perform the step
  • If email deleted from Gmail account then it will be deleted in Outlook
  • High risk of data loss during migration.

Step 2: Steps to Import PST file Into Outlook

1. Go to File menu >> Open & Export >> Import/Export
2. Now select ‘Export to a File’ >> Next button.
3. Choose Outlook Data File (*.pst) and then click on Next
4. Choose the account to export by selecting a name and Gmail Id.
5. Select the destination path to store the data.


In this blog, we have explained ‘how to transfer emails from Gmail to Outlook 2019?’. There are two steps to solve this problem. The first step explains how to convert Gmail email and the second step explains how to import emails to Outlook. Choose any suitable solution from the first step. Both the method are well tested and explained. Try any method to export Gmail email to Outlook account.

Also Read: How to Migrate Gmail Email to Office 365