How to Save Outlook Email as PDF? – Here are 2 Effective Ways

Eva Mendis | Last Modified: March 31st, 2021 | Conversion, Outlook, PDF Updates

If you are an Outlook user and having the requirement to save Outlook email as PDF, then this is the right blog for you. Here, we will explicitly demonstrate the various techniques of saving emails as PDF from Outlook.

PDF file is known for its security and portability. To share any file or keep its formatting unchanged, saving in Portable Document File is the first choice of the users. Even in case of storing MS Outlook emails, converting them into PDF format is what people usually want to do. But the problem is, they do not know how to save email as PDF from Outlook.

Many people try the manual method, which is fine for a limited number of emails. But what if someone has to process a large number of Outlook emails? People with this requirement wonder, how to convert Outlook email to PDF in bulk? In this blog, we have compiled the answers to this commonly asked question.

Ways to Save Email as PDF from Outlook

If you want to saving your emails from Outlook to PDF, Then you have two different options. First one is a manual method that does not need any extra software. Another one is known as the quick method that involves a sophisticated application named PST to PDF Converter Tool. This segment will focus on both the techniques so that readers can opt for the one they find useful and suitable for their purpose.

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Manual Technique to Save Outlook Email as PDF Format

To save emails from Outlook to PDF manually, follow these steps listed below:

a. Open MS Outlook 2019 or any other version on your computer.

select email

b. Now, open any Outlook email for saving as PDF.

open outlook email


c. Open the File menu of Outlook and select Print option.


d. Regardless of what appears to be the default Printer, choose Microsoft Print to PDF from the drop-down menu.

save outlook email as pdf

e. At this stage, users have to click on Print.

microsoft print to pdf

f. Select PDF format from the Save As Type list and add a name before clicking Save.

save email as pdf from outlook

g. Thus, one can easily save Outlook email as PDF using native commands.

Problem You Might Face Using Manual Method

With the use of this manual approach, users can save email as PDF. But the biggest disadvantage of this method is that it is unable to export the attached files on the email. Moreover, users cannot save a large number of Outlook PST emails at once with this method. For bulk number of emails, each email has to be saved as PDF, which is undoubtedly a lengthy and tiresome process.

Save Outlook Email as PDF Using PST File to PDF Converter

Only a professional application can help you overcome all these issues and the application. This tool is specially designed to save emails as PDF from any Outlook versions. Along with the emails, the software can save other PST data like Contacts, Calendar, Notes, Tasks, etc., in PDF format. All types of email attachments can also be exported in PDF file in embedded format. Your PST file can be of large size, but the utility will have no problem processing this file. All in all- this is an affordable tool with easy-to-use interface.

Here is a list of important features of this software:

  • Save Outlook email as PDF in a bulk simultaneously
  • Add Folder option to include a folder containing PST files
  • Conversion of PST attachments as embedded links
  • Facility to add Bates Number and Date Stamp in PDF
  • Suitable for both ANSI and Unicode Outlook PST files
  • Date-based filter and Naming Convention are available
  • Support for all MS Outlook and Windows OS versions

Note: To save Outlook email as PDF on Mac OS, download PST Converter for Mac.

Steps to Save Email as PDF from Outlook without Data Loss

Step 1. Download and launch the tool. 

launch pst to pdf converter

Step 2. Click on Add File to load PST files to save as PDF.

add outlook pst data file

Step 3. After the file loading, all Outlook data can be previewed in detail.

preview and export emails

Step 4. Select PDF file from the multiple Export options.

save outlook email as pdf

Step 5. Check “Advanced Settings” for date filter and more options.

advanced settings

Step 6. Hit on the Export to save email as PDF from Outlook.

save email as pdf from outlook


If you are looking for the solution to the question, “how to save Outlook email as PDF,” this post is for you. Here, we have discussed two different methods of saving emails to PDF. Though the manual method is a free technique, it is lengthy and will not export attachments. On the other hand, the automated tool can export bulk of Outlook PST emails along with the attachments. It also allows users to include Bates Number and Date Stamp in PDF files. Considering all points, smart people usually go for the automated solution for saving Outlook email as PDF.