If you are an Outlook user and having the requirement to save Outlook email as PDF, then this is the right blog for you. Here, we will explicitly demonstrate the various techniques of saving MS Outlook 2013 email as PDF.
PDF file is known for its security and portability. To share any file or keep its formatting unchanged, saving in Portable Document File is the first choice of the users. Even in case of storing MS Outlook emails, converting them into PDF format is what people usually want to do. But the problem is, they do not know how to save Outlook email as PDF.
Many people try the manual method, which is fine for a limited number of emails. But what if someone has to process a large number of Outlook emails? People with this requirement wonder, how to save Outlook email as PDF in bulk? In this blog, we have compiled the answers to this commonly asked question.
to Save Outlook Email as PDF
If you want to convert your emails from Outlook PST to PDF, Then you
have two different options. First one is manual method that does not
need any extra software. Another one is Quick methods that involves a
sophisticated application named PST to PDF Converter Tool. This
segment will focus on both the techniques so that readers can opt for
the one they find useful.
Technique to Save Email as PDF from Outlook
export PST file emails in Adobe Portable Document Format manually,
follow these steps listed below:
a. Open MS Outlook 2019 or any other version on your computer.
Now, open any email for saving Outlook email as
c. Open the File menu of Outlook and select Print option.
d. Regardless of what appears to be the default Printer, choose Microsoft Print to PDF from the drop-down menu.
e. At this stage, users have to click on Print.
f. Select PDF format from the Save As Type list and add a name before clicking Save.
Thus, one can easily save Outlook email as PDF
using native commands.
You might Face While Saving Outlook Email as
the use of this manual approach, users can save
email as PDF from Outlook. But the biggest disadvantage of
this method is that it is unable to export the attached files on the
email. Moreover, users cannot save a large number of Outlook PST
emails at once with this method. For bulk number of emails, each
email has to be saved as PDF, which is undoubtedly a lengthy and
to Save Outlook
PDF: Use PST to PDF Converter
Only a professional level application can help you overcome all these
issues and the application is SysTools PST to PDF Converter. This
tool is specially designed to save emails as PDF from any Outlook
versions. Along with the emails, the software can save other PST data
like Contacts, Calendar, Notes, Tasks, etc., in PDF format. All types
of email attachments can be exported in PDF file as embedded format.
Your PST file can be of large size, but the utility will have no
problem processing this application. All in all- this is an
affordable tool with easy-to use interface.
is a list of Important features of this software:
Save outlook email as PDF in a bulk simultaneously
Add Folder option to include a folder full of PST file
Conversion of PST attachments as embedded links
Facility to add Bate Number and Date Stamp in PDF
Suitable for both ANSI and Unicode Outlook PST files
Date-based filter and Naming Convention are available
Support for all MS Outlook and Windows OS versions
to Save Email as PDF from Outlook without Data Loss
Step 1: Download and launch PST to PDF Converter.
Step 2: Choose “Add File” / “Add Folder” to load one or multiple PST files at the same time.
Step 3: After the file loading, all Outlook data can be previewed in detail.
Step 4: Select PDF file and apply different “Advanced Settings” before saving Outlook email as PDF.
Step 5: Click on Export to save the data in chosen location.
If you are looking for the solution to the question, “how to save Outlook email as PDF,” this post is for you. Here, we have discussed two different methods of converting PST to PDF. Though manual method is a free technique, it is lengthy and will not export attachments. On the other hand, PST to PDF Converter Tool can export bulk Outlook emails along with the attachments. It also allows users to include Bates number and Date Stamp. Considering all points, experienced people usually go for the automated solution for saving Outlook email as PDF.