How to Save Office 365 Emails to Computer / Desktop – Best Solution

“User Query: Hello Everyone! My O365 subscription is ending soon and I am not continuing with it due to some financial issues. I am thinking to download emails from Office 365 to computer / desktop. Is it possible to save all the emails as I have some crucial emails stored in it? If yes, then please suggest some secure and reliable solution to perform the task.

Nowadays, many users have such kinds of issues where the users want to save O365 emails to the desktop but are unable to do so. However, after reading this entire article, they don’t need to worry anymore because it explains the methods to how to export Office 365 mailboxes to PST and one more format.

Methods to Download Emails from Office 365 to Computer

The following section explains two different options to copy all O365 mailbox data to the system. One is a manual method and the second one is a third-party solution. We will recommend the users to go for automated software as it is more secure and ensures that you don’t lose any data during the download process.

How to Save Office 365 Emails to Desktop / Computer in the Best Way?

Although there are manual methods available to copy all emails from the O365 account, they are not as simple and quick as this software. It makes the entire process very simple and users can complete the download process in just a few clicks. Moreover, users should not worry about any situation of data loss as the tool makes sure that users can get their complete data 9to their system.

Let us have a look at some of the top features of the software:

1. Download All Emails from Office 365 to Computer – This application is capable enough to save all mailbox items from Microsoft O365 to multiple file formats. All folders of the mailbox are stored in the chosen file format. Moreover, if a user wants to export other mailbox items such as calendar, contacts, etc., then they can also copy those items as well.

2. Save Selected Office 365 Data – Users who opt for this software rather than the manual method to copy Office 365 emails to the desktop also get the option to eliminate unnecessary data to be downloaded. They get the feature of category filtering and date-based filtering.

3. Smart Resume & Pause Feature – The users also get the option to pause or resume their download process whenever they want to. This feature proves to be useful in scenarios when the Internet connection is slow, or the bandwidth is required for some other task. After that, they can resume the process from the point they paused it.

How to Save Office 365 Emails to Computer – Step by Step Process

1: Run this application on your system and you will get the main screen of the tool. Click on the Login button to go to the next step.

2: Sign in and authenticate your Office 365 account by providing the required credentials.

3: You can also select a set of folders from which you want to download emails from Office 365 to the computer and click on the Next button.

4: Now, you have to select the email format in which you want to save your emails. Enable the checkbox corresponding to Mails and deselect other options if you only want to save Office 365 emails to the desktop.

5: Select the destination path where you want to download emails and click on the Start button.

Manual Method to Save Emails from Office 365 to Computer

If the users are thinking to go with the manual process, they should have Microsoft Outlook installed in their system. Then the users need to follow the below-mentioned steps:

• Launch and Configure the O365 account in Outlook.
• Click on the File option and then select Import & Export option.
• After this, select the Export to a File option to proceed.
• Click on the Outlook data file in the subsequent window.
• Enable the checkbox corresponding to Include Subfolders.
• Click on the Finish button to start the process.

Limitations of Manual Method

• The process of account configuration and synchronization might take so much time. Moreover, users should have some technical knowledge to complete the process.
• These kinds of methods require proper concentration while executing. If any problem occurs in between the process, then the users might require an Outlook expert to resolve those issues.

Also Read: How to Save Outlook Email as PDF?

Conclusion

This article helps the users who want to download emails from Office 365 to computer/desktop. Here, we have discussed both manuals as well as automated solutions to save all email messages. But the manual process is quite lengthy and complicated. So, it is always suggested to use the quick and best solution as it can copy hundreds and thousands of emails in just a few clicks without any data loss.