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Methods to Batch Convert Outlook Emails to PDF with Attachments

Anuraag Singh | Modified: September 7, 2022|PDF Updates | 5 Minutes Reading

In this digital era, there are many users who want to export Outlook emails to PDF format. Because PDF files are easily accessible. After conversion, the users can easily print the messages, as PDF files are suitable and without any data, loss user can save crucial information. This blog post describes the solutions on how to convert Outlook emails to PDF with attachments. Users can easily opt for any of the methods to easily transfer multiple Outlook emails to PDF format.

I need to convert Outlook email to PDF for a project. I know we can do this by installing both Adobe reader and MS Outlook on the PC. But, I have some different issues, my Outlook 2016 is not working properly and also I do not have so much time, so I need these PDF files as soon as possible. Being a the safer side, I have taken a backup of all my Outlook emails But, I don’t know what to do next. If anyone has the best solution to my problem then please suggest me the same.”

Before preceding with the manual steps to convert Outlook emails to PDF, first let’s explore the advantages of saving Outlook emails as PDF files.

Advantages of PDF File Format

Following are some of the advantages to save Outlook email as PDF file format:

  • The Adobe PDF files manifest the documents in electronic format which is independent of Hardware, Software, and Operating System.
  • PDF is a free application compared with MS Outlook.
  • The files are fully secured when protected with user and owner passwords.
  • PDF files can be compressed and shared online seamlessly.
  • The security settings of Adobe PDF files can be changed to prohibit unauthorized editing, printing, etc.

How to Convert Emails from Outlook to PDF File Format?

There are different methods available for users to convert Outlook 2016 email to PDF. Depending on the operating system one is using, the methods vary. However, users always search for conversion solutions that are easy and reliable to use and also migrates with 100% accuracy. Considering this requirement of the users, we are going to present some effective approaches for Outlook to PDF email conversion on Windows and Mac.

There are many manual methods available for the user, but due to the high risk of data loss, many users don’t use these methods. Also, they are technical, which becomes difficult for non-technical users to follow them. Hence, users search for migration solutions that are easy and reliable to use and also provide 100% accuracy.

  • Batch Convert Outlook Emails to PDF on Windows
  • Manually Save Outlook Emails in PDF on Windows
  • Convert Outlook Email to PDF on Mac

Batch Convert Outlook Emails to PDF With Attachments for Windows

If you want to batch convert emails from Outlook to PDF files on Windows OS, PST to PDF Converter software is the right solution. This application is easy to use and anyone can operate this tool to export multiple MS Outlook emails in PDF Format with attachments. All you need to do is to download the software and follow the steps:

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Step-1. Launch the tool and click on Add File.

Step-2. Select the PST file and add the file.

Step-3. The tool will scan the full file and display a preview.

Step-4. If needed, you can select the required emails from the preview screen and click on Export Selected on the top right. Otherwise, you can select the Export button.

Step-5. Select PDF from the list and click on Adv. Settings to apply additional features.

Step-6. In the General Settings tab, select Naming Convention and Date Filter (if necessary).

Step-7. Users can also apply PDF file settings such as Bates Number, Date Stamp, Page Margin, landscape/portrait mode, and Save them.

Step-8. Click Browse to select the destination and click on Export to batch convert Outlook Emails to PDF with attachments.

Step-9. When the conversion completes, you will be notified and an export report will be displayed.

Step-10. Go to the selected location to access the PDF files along with the attachments.

By following this method, you can quickly convert email data from Outlook to PDF.

Manually Convert Outlook Emails to PDF

If you are looking for a free solution to export your Windows Outlook emails, you can follow the steps given below.

Remember: This method does not support bulk email conversion or converting email attachments at the same time.

  • Open MS Outlook Application
  • Select the Email that you want to export as a PDF.
  • Now, go to File Menu and select the Print option.
  • Select the Microsoft Print to PDF option.
  • Now click Print to proceed.
  • Select PDF from the Save as type drop-down menu and click the Save button.

Foolproof Solution to Transfer Mac Outlook Emails to Adobe PDF Format

If users want to convert Mac Outlook emails to PDF in batch with no data loss and corruption, then they should go for an advanced utility SysTools Mac OLM Converter. This application is a powerful utility to bulk export Outlook 2016 OLM files into different file formats including PDF. The software is designed to help users overcome the problem they face using manual solutions.

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This automated solution offers the following benefits:

  1. The software export emails, contacts, tasks, calendars, and notes from Outlook
  2. Converts Mac Outlook  emails into PDF, and other file formats
  3. The tool is capable to transfer selective data using a date-based filter
  4. Supports OLM file that is created in Mac Outlook 2019, 2016, and 2011.
  5. Compatible with all the latest versions of Mac OS X.

Author Suggestion

In this blog post, both manual and automated solutions are discussed to batch convert Outlook emails to PDF on both Windows and Mac. Users can choose any of the suggested solutions as per the need for an Outlook PST file. For Mac Outlook 2016 emails, they must go for the automated solution. So, no matter what is your requirement, this blog works as the complete guide for converting emails from Outlook to PDF.