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How to Remove Redundant Messages from Outlook?

Aldrich Calvin | Last Modified: July 20th, 2020 | Outlook

Are you facing an issue of redundant messages in your mailbox after importing email data in MS Outlook?

Usually, redundant messages occur in Outlook because when you are importing email data from any source in Outlook and if duplicate detection option is turned off. So, due to that Outlook skips the duplicate emails and once the process is completed then you will see a huge number of redundant messages in your inbox. But the problem is not the redundant emails the main problem of how to remove redundant messages from Outlook.

Therefore, in this write up we are going to discuss what are the reasons for redundant emails and how to delete redundant emails from Outlook.

Reasons for Redundant Messages in Outlook

There are various reasons for redundant emails in Microsoft Outlook. So in this section, we have mentioned some of the major reasons

Improper Rules Configuration- It might be possible the rules are configured incorrectly by mistake.

Send and Receive Interval Time- One of the major reasons for the redundant items in Outlook is the short frequency of the inbox update.

Sync with other devices- While synchronizing your Outlook profile with your phones or tablets. And if the syncing process went wrong, then the last batch of emails is present twice on your PC.

Server Issue- If the mail server or Outlook fails to respond during Send/Receive then the next sync will download the previous emails again

Whatever, be the reason behind creating redundancy of Outlook messages. If you are looking for a simple reliable and instant solution to deal with redundant emails in Outlook, then try SysTools Outlook Duplicate Remover tool. It is one of the most trusted and secure methods to remove redundant messages from Outlook PST/OST/BAK files.

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Consequences of Redundant Messages in Outlook

Most of the users think that redundant emails do not affect the Outlook program. But you are thinking wrong. Because in this section, we are going to discuss what are the effects when you have redundant emails in Outlook and why it is important to remove redundant messages from Outlook

  • Redundant emails in Outlook affect the productivity of Outlook and that causes mailbox errors.
  • The major issue of redundant massages in Outlook is PST file corruption. Because more than one copy of the email in your mailbox makes the PST outside and that causes corruption issues.
  • By the increasing of redundant emails in Microsoft Outlook. It will lead you to bad Outlook performance issues like software slow down, freezing of Outlook software, hang or not responding issues.

 

Techniques to Remove Redundant Messages from Outlook

In this section, we are going to discuss two methods in order to remove duplicate items from Outlook

  1. How to Delete Redundant Emails from Outlook-Manually
  2. Smart Way to Remove Redundant Messages from Outlook

Let’s start with the manual method

#Method 1: How to Delete Redundant Emails from Outlook Items in Outlook-Manually

Microsoft Outlook has one Clean Up tool that lets you delete the redundant emails from outlook PST file. So, to use in a proper way follow the steps listed below.

Step 1: Open Microsoft Outlook application on your system

Step 2: Now click on the Clean Up tool option from the ribbon bar.

Step 3: Choose Clean Up Folder and Subfolder option

Step 4: After clicking on the Clean Up folder and subfolder a dialogue box will pop up be asking you whether to proceed with Cleanup or Cancel? Simply click on the Clean Up option

Step 5: Now, click on the Setting option to enter the deleted items folder location

Step 6: After Clicking on the Setting, the Outlook options window will open. simply click on the Browse button to add the PST file.

 Step 7: Now, choose the Deleted Items and click on the OK button.

Step 8: After all settings, click on the Clean Up Folder option to delete redundant emails from the mailbox of Outlook.

#Method 2: Smart Way to Remove Redundant Messages from Outlook

A manual method is a nice approach when the number of redundant emails in Outlook is less. But we have a large number of redundant emails then it takes lots of effort and time. And also while using the Clean Up tool sometimes it generates error messages like no message was cleaned up.

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Therefore, professionals suggested to try a smart solution. The PST Duplicate Remover is a tool that easily remove redundant messages from Outlook. Also, the tool is capable to delete redundant data from Outlook calendars, contacts, journal notes, and tasks in the minimum time span.

Follow this step by step process to delete redundant emails from Outlook.

Step 1: First install and launch the software on your local machine.

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Step 2: Now, click on the Add Files or Add Folder option to add PST/OST/BAK files.

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Step 3: After that select Within Folder or Across Folder option.

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Step 4: Click on the Change button to choose the destination location.

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Step 5: Now choose data items from the Select filter and duplicate criteria option.

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Step 6: From Specified duplicate criteria option choose to specify properties or field to remove redundant items in Outlook.

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Step 7: After all the settings, click on the Next button to start the process of deleting redundant emails from Outlook.

Final Words

As we said above it is very hard to handle redundant emails in Outlook because it creates lots of performance issues. Thus, to make this task easier and increase the workflow of all Outlook users. Here in this article, we have discussed the manual as well as professional solutions to remove redundant messages from Outlook.