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How to Merge PST Files in Outlook 2019, 2016, 2013, 2010 in Just 5 Steps

Anuraag Singh | Last Modified: October 17th, 2020 | Outlook, Updates

Facing problem to manage your Outlook multiple PST data files? Do you want to merge multiple PST files into one? If so, in this blog, we will show you the step by step method to merge PST files in Outlook 2019, 2016, 2013, 2010, 2007 and other below versions. Let’s get started…..

PST file is an Outlook data file called Personal Storage Table. Outlook exports its data items such as emails, contacts, calendars data, notes in .pst file format. MS Outlook is the most used desktop-based email client application for sending & receiving emails. So, it is important to maintain its performance. Therefore, the best option for managing PST files is to merge Outlook PST files into one.

Problems With Multiple PST Files

There are lots of problems with the multiple Outlook data files such as:-

  1. Huge PST files can be a source of corruption issue
  2. The Outlook application does not work well with several PST files
  3. Possibility of duplicate emails, contacts in Outlook
  4. A large number of PST files may be misplaced anywhere
  5. Facing problem while opening and closing many PST files

These are the common problems with a large number of PST files and the only solution is to merge them into a single PST file.

5 Simple Steps to Merge PST Files in Outlook 2019, 2016, 2013, 2010

PST Merge Tool is one of the best application to combine PST files into a single file without disturbing any kind of data formatting. The software offers three merging options: Merge in Existing PST, New PST or Outlook Profile. It supports to combine ANSI and UNICODE PST files into a single UNICODE type PST. With this application, you can remove duplicates in a short frame of time.

Step 1. Download, install and run the software on your system.

Download Merge PST Files Tool

Step 2. Select PST files or folder.

Add PST Files or Folder

Step 3. Choose Join, or Merge PST option.

Merge PST Files in Outlook 2019

Step 4. Merge PST Files into a New PST, Existing PST or Outlook Profile.

Combine PST Files With Existing One

Step 5. Click the Next button to start the process.

Merge PST Files in Outlook 2019

This is an easy and instant way to merge PST files in Outlook 2019, 2016, 2013, 2010, 2007, 2003, etc.

Read More- How Do I Make all My Emails Appear in One Inbox in Outlook?

Why Choose PST File Merger to Combine PST Files into One?

Here are the benefits of this software that makes it best to merge Outlook PST files without any size and security errors:

  • No need for having any technical expertise
  • Able to merge PST files without Outlook
  • Supports to combine Outlook archives
  • Merge Outlook contacts, emails, calendars
  • Supports all MS Windows OS and Outlook versions
  • Maintains the integrity of Outlook data files
  • Split PST file size option which helps to reduce PST file size
  • Remove duplicates from Emails, Contacts, Calendars, etc.

Manually Merge PST Files in Outlook 2019, 2016, 2013, 2010, 2007

There are two manual steps to combine PST files into one:

Step 1: Create a New PST File in Outlook 2019

  1. Select New Items >> More Items >> Outlook Data File.
  2. Enter a file name and saving location.
  3. To add a password, click on the Add Optional Password option.
  4. Click OK and type a password.
  5. Click OK and a new PST file is successfully created.

Step 2: Import Old PST Files into New PST File in Outlook

  1. Click on File tab >> Open & Export >> Import/Export.
  2. Select “Import from another program or file” option from the Import and Export Wizard and hit Next.
  3. In the Select file type to import from option, choose Outlook Data File (.pst) and click Next.
  4. Browse to select PST file and under the Options choose required options, “Replace duplicates with items imported”, “Allow duplicates to be created”, “Do not import duplicates”. Click Next.
  5. Select the folder which wants to import and also check the “Include subfolders” and Import items into the same folder in checkboxes.
  6. Click the Finish button.

Note– You need to repeat the same step for all the PST files to import into Outlook 2019.

Final Words

Both manual and professional method to combine multiple Outlook PST files into one are the best and tested. If you want an instant fix to merge PST files in Outlook 2019, 2016, 2013, 2010, we recommend using the professional software. You can also free download Outlook PST file Merge tool to check the efficiency. When you are fully satisfied with the utility, simply buy the full version and combine PST files without any limits.

Below you will find some queries that can be solved in this blog:

How to Create PST file in Outlook 2019?

How to Open/Import PST file in Outlook?

Can I Merge Two PST Files into One?

How Do I Merge Outlook Folders?

Can We Merge PST Files in Outlook 2016?