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How to Extract Notes from PST File?

Eva Mendis | Last Modified: January 5th, 2021 | Conversion, Outlook, PST

Are you looking for a way to extract notes from PST file? If so, this blog will walk you through it step by step. Here we are going to introduce the successful and easiest method to export PST notes. So let’s get started.

Outlook is the widely used email client application by organizations and personal usages. Microsoft Outlook lets you create electronic sticky notes that you can either view in Outlook. It exports emails, notes, contacts, tasks, calendar, journals in PST file format. PST file stands for Personal Storage Table that easily import in Outlook using Import option.

Due to many reasons users need to extract notes from Outlook PST file. In the following section we will discuss manual method and automated method that helps you to export Outlook notes from PST.

Manual Method to Extract Notes from PST File

If you have a PST file, the first thing to do is to import the PST file into the Outlook application. After that, you can export notes to a text file that can be easily opened in MS Word, Notepad ++, etc. Below are the steps for the same:

Step 1. Open your Outlook application and select notes you want to export.

Step 2. Now go to the File menu and select Save as option.

Step 3. Select Text Only option in Save as type section.

Step 4. Choose desired location to save exported text file.

Step 5. Hit on Save button and your PST notes are saved in Text files.

So, this is how you can extract notes from PST file using Outlook. However, this method is only helpful if you have few notes to export. Because you can export one item at a time.

Alternate Method to Export PST File Notes

If you have large number of notes in PST file and you want a quick solution to extract them at the same time. Or if you don’t want to install Outlook application on your system to perform this task, then relax it is possible with the professional solution. You can use SysTools PST Conversion Tool to Convert Outlook PST file to multiple file formats. The software enables you extract emails, contacts, calendars, notes, tasks and other items from PST file.

Using this software, it become easy to export PST notes in Text file format that easy to open and share. It does not have any size limitations to perform this task. The plus point of this app is that it supports each and every version of MS Outlook including the latest Outlook 2019. It does not require installation of Outlook PST notes extraction.

Steps to Extract Notes from PST File Without Outlook are as follows;

Step 1. Download the PST conversion tool and launch it on your system.

Step 2. Add PST notes in the software panel.

add pst file

Step 3. Preview all loaded items and select folder to export.

preview mails

Step 4. Select TXT file format from the Export options.

Extract Notes from PST File

Step 5. Choose location to save the exported Text files.

save text files

Step 6. Hit on Export button to begin the process.

Export PST NotesDone! This is how you can export Outlook PST notes to plain text file.

Benefits of Using Text file

  • Text files are free of formatting and unusual characters.
  • No special applications are required to read the text data. This way, users can easily open the files in any word processing application like WordPad, MS Word, Notepad, Notepad ++.
  • Users can easily share the TXT file on different platforms.
  • TXT files are smaller than PST emails.

Features of PST Converter Tool

Batch Conversion

The converter supports batch conversion, which allows users to bulk extract notes from PST file at the same time without losing any data or personal information.

Maintain Folder Structure and Metadata

The utility maintains the originality of the folder structure and does not make any changes. It manages the metadata of an email (bcc, cc, subject, attachments, from, to, etc.).

Vast Compatibility

The software also supports all editions of the Windows version (Windows 10, Windows Vista, Windows 8.1, Windows 8, Windows XP, etc.)

Multiple file format

The software supports converting PST to various file formats. You can export the PST calendar to ICS using another file option. The utility allows you to transfer PST to various formats like PST to MBOX, CSV, PDF, HTML, TXT, etc.

Free Version

The tool offers its users a free trial. Now you can convert PST to iCal Mac for free. In the free version, you can export 25 items from each folder of the PST file. It helps you understand the software process before purchasing the license version. Simple operation with no file errors.

Final Verdict

The blog offers two ways to extract notes from PST file. Here the manual method has certain drawbacks or limitations, and to overcome these drawbacks a better way is explained towards the end. PST conversion tool will help user to export PST notes without any limitations.