How to Convert Multiple Emails into One PDF

Aldrich Calvin | Last Modified: April 9th, 2021 | email, Tips

The methods to combine and convert multiple emails into one PDF vary per application. Here, in this article, we will provide you with methods related to the following email applications.

  1. Mozilla Thunderbird
  2. Apple Mail
  3. Microsoft Outlook
  4. Gmail

If you have orphan email files like MBOX, EML, MSG, etc, it’s better to simply look for third-party software to get what you want after conversion.

Also, if you already have multiple emails that you got in different PDF files, you can combine them all in a single PDF with this solution.

Let us start with the methods.

Microsoft Outlook – Convert Multiple Emails into One PDF

We will assume that you are using Outlook 2010 or upper versions, since Outlook 2007 has no way to even save a message as PDF. Anyhow, the steps to convert Outlook emails to PDF are as follows:

  • Select all the messages that you want to save in a PDF file.
  • Move the cursor to the File tab and click Print

print email outlook

  • Click on Print Options, choose Print to file
  • Select Collate copies option and then click on Print.

pdf options

  • Give a name to your PDF file, choose PDF in the Save as
  • Click Save.

Gmail –Combine Multiple Emails in a Single PDF

There is no direct free method. But you can make use of a trick to covert several messages in a PDF. The steps are as follows:

  • Open Gmail.
  • Select several messages (limit: 50).
  • Right-click and select Forward as attachments.
  • Send the email to your own Gmail account (can be sent to the same account you are forwarding from).

gmail 1

  • Open the received mail.
  • Click on the Print

gmail 2

  • Select Save as PDF in Destination and click the Save

gmail 3

  • Set the save location, give a name to your file, and save the file.

Apple Mail – Convert Multiple Emails to PDF at Once

Apple Mail provides a direct option to save emails as PDF files. But, it creates a separate PDF for each email message.

  1. Highlight all the messages.
  2. On the File menu, select Print
  3. Choose PDF at the bottom left and select Save as PDF from the Pop-up menu.
  4. Select Print.

You will get multiple PDFs. If you want to merge them all in a single PDF, use this solution.

Anyhow, if you want to directly convert multiple emails into one PDF, you can opt for SysTools Mac MBOX Converter. It has the option to create a single PDF file after combining all the email messages of Mac Mail.

This method is applicable for all email files on Mac having extension .mbox, .mbx or .mbs.

To apply it, first export the Apple Mail MBOX files on your system:

  • Select the mailbox folder (Inbox, sent, etc.).
  • Select Export Mailbox
  • Save it.

Now, you have the MBOX file. Use the mentioned software as follows:

  • Click Add File and add MBOX files in the tool.

mail 1

  • Select PDF option and open Advance Settings.

mail 2

  • Mark the Create single PDF

combine multiple emails to single pdf

  • Click Export.
  • Its done.

Mozilla Thunderbird – Combine All Messages in a Single PDF

There is no method to merge emails in Thunderbird. It does provide a way to save files in PDF format via the Print option and also with a free ImportExportTools NG add-on. But both of them creates a PDF file for each message.

You can forward emails as attachments to a Gmail account and use the Gmail method to print them all in a single PDF.

But that’s about it. If you end up using the ImportExportTools NG add-on to convert emails to multiple PDF files, you can use the below solution to merge them all into a single PDF.

Use PDF Merge Tool to Combine All Converted PDFs into One PDF

SysTools PDF Merge Tool is available for both Windows and Mac. It allows you to combine multiple PDFs into a single PDF file and provides several options while doing so.

Its general usage guide is as follows:

  1. Open the tool and click Merge option in the lower part of the window screen.
  2. Now, use Add Files button to add the PDF files that you want to combine.
  3. Select multiple merge options and click Merge button to start the process.
  4. Its done.

combine tool

Simple and efficient tool, all for a measly amount.

So, use any free method to convert multiple emails to PDF regardless of your email application, and then use this tool to combine them into a single PDF.

Hopefully, you found what you were looking for in this article. Check out our other blogs for more knowledge regarding email applications.