How to Export Emails and Contacts from Outlook to Text?

Eva Mendis | Last Modified: February 19th, 2021 | Contacts, Conversion, email, Outlook, PST

Are you looking for a complete solution to export emails and contacts from Outlook to Text file format? If so, don’t worry, here is the best way to save your Outlook data in TXT format. In the following section, we provide two techniques for users who need to transfer Outlook emails and contacts in text file format.

When we talk about the TXT file, it is basically a computer file that stores the line of text in an electronic format without formatting. This means that it contains only text and no special formatting like bold, italic text, images, etc. Therefore, many Outlook users want to save their data as Text file format as there are many benefits of using plain text file.

Advantages of Text File

  • Text files are free of formatting and unusual characters.
  • No special applications are required to read the text data. Thus, users can easily open the files in any word processing application such as WordPad, MS Word, Notepad, Notepad ++
  • Users can easily share the TXT file on different platforms.
  • TXT file is smaller in file size than PST emails.

Manual Steps to Export Emails from Outlook to Text

MS Outlook ha option to save emails as plain text file. You can follow the below steps to achieve this:

Step 1. Open your Outlook application and select emails you want to export.

Step 2. Now, go to the File menu and select Save as option.

Step 3. Select Text Only in the Save as Type section.

Step 4. Choose the location to save the txt file.

Step 5. Click Save button and it’s done.

Steps to Export Outlook Contacts to TXT File

The process to save contacts as TXT file is similar as saving emails. Here are the steps to do this:

Step 1. Select contacts which you want to export.

Step 2. Click on the File tab and choose Save As option.

Step 3. Select Text Only option in the Save as Type section.

Step 4. Select location to save the exported file.

Step 5. Hit on Save button to export contacts from Outlook to Text file.

Drawbacks of Manual Approach

  • The above method is perfect for individual emails and contacts, but when it comes to bulk conversion, users have save each and every email and contact individually.
  • There is a risk of data loss and information mismatch during the manual process.
  • The manual approach is time consuming and tedious.

To overcome all these limitations, you can use the alternate method which is a professional tool. In the following section, you can know the steps to complete this task.

Alternate Solution to Export Outlook Emails and Contacts to TXT

Use PST Conversion Tool to convert Outlook PST file to text file format. This software makes it easy and quick for the users to transfer data from Outlook PST to TXT file format. It supports to export multiple emails and contacts in Text file format at the same time. The tool works with all versions of MS Outlook and Windows OS. It supports Outlook 2019, 2016, 2013, 2010, 2007, etc. and Windows 10, 8.1, 8, 7, and other versions.

PST File Converter

Steps to Transfer Emails from Outlook to Text file are as follows;

Step 1. Launch the software and add emails in the panel.

add pst emails

Step 2. Preview all loaded emails and select required folder to export.

preview and select emails

Step 3. Select TXT file format from the multiple saving options.

export emails from outlook to text files

Step 4. Choose folder to save the resultant files.

save resultant file

Step 5. Click on the Export button to save emails in TXT files.

export outlook to txt

Steps to Save Outlook Contacts as TXT file format are;

Step 1. Add PST contacts in the software panel.

Step 2. Select TXT format from the Export options.

Step 3. Select location to save the resultant Text files.

Step 4. Hit on Export to start the process.

Done! This is how you can easily export emails and contacts from Outlook to Text file format without any limitations. This software makes it easy for the users to transfer Outlook data without installing Outlook application. Moreover, it supports all types of PST files including ANSI, UNICODE, and Password-Protected.

Final Words

TXT is a standard file format for storing data without any formatting. It can be easily open and share without any size limitations. Therefore, many users want to save their Outlook data items in Text file format. In this blog, we have discussed the manual and alternate approaches to export emails and contacts from Outlook to Text file format. The manual method allows you to save only one email and contact in Text file at a time. To overcome thus limitations, we recommended to use the PST converter tool that enables you to export unlimited data with 100% accuracy.